Building Plan Approval Process in Elgeyo-Marakwet County Government.
A Step-By-Step Guide On Obtaining A Construction Permit Comprehensive Guide.
When planning to construct a building in Elgeyo-Marakwet County, it is important to know the process involved in obtaining a building plan approval.
This guide outlines the step-by-step process required to obtain a building plan approval process in Elgeyo-Marakwet County Government.
Step 1: Conduct a Site Survey and Drawing Preparation
The first step in obtaining a building plan approval process in Elgeyo-Marakwet County Government is to conduct a site survey and prepare the necessary drawings.
The survey will enable you to determine the site’s suitability for the proposed development and identify any potential issues that may need to be addressed before the construction begins.
You will also need to prepare detailed drawings that clearly show the proposed development and how it will be constructed.
Step 2: Submission of Building Plan Application
Once the site survey and drawing preparation are complete, the next step is to submit a building plan application to the relevant department in Elgeyo-Marakwet County Government.
The application should include all the necessary documents, such as:
- Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
- Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
- Indemnity Form (signed by architect and/or structural engineer
- Copy of Land Ownership Documents
- Land Rates Clearance Certificate
- Land Search Document – not older than three months
- Survey Map – from Survey of Kenya
- Approval Fee Payment – the amount is based on the design and is payable during submission.
Step 3: Building Plan Review and Assessment
After submitting the building plan application, the Elgeyo-Marakwet County Government will review the application to ensure it complies with the relevant building codes and regulations.
The review process may take some time, and you may be required to provide additional information or make changes to your application.
After the building plan review and assessment, the next step is a site inspection. The inspection will be carried out by a qualified inspector from the Elgeyo-Marakwet County Government to ensure that the proposed development complies with the approved plans and building codes.
Step 4: Approval
If the proposed development complies with the approved plans and building codes, the Elgeyo-Marakwet County Government will approve the building plan application, and you will receive a construction permit upon payment of the requisite fees. The fee is generally 1% of the estimated cost of construction.
If there are any issues identified during the site inspection, you may be required to make changes to the plans and reapply for approval.
Step 5: Project Registration With Of the National Construction Authority of Kenya (NCA)
Once you have obtained an approval permit from the Elgeyo-Marakwet County Government, you will need to register your project with the National Construction Authority (NCA) of Kenya. Here are the steps required to register your project with the NCA:
Register with the NCA
The first step is to register with the NCA. You will need to provide your personal information, including your name, address, and contact details.
To register your project with the NCA, you’ll need to visit their offices and provide them with your construction permit, your site survey, and your building plan approval from the Uasin Gishu County Government.
You will need to create an account with the NCA and register your project. To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.
Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.
The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.
Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.
It should also be noted that project registration is currently free of charge.
How National Construction Authority (NCA) Project Registration Is Done Online Portal?
The NCA allows for online project registration through their portal. The process involves uploading the required documents and completing the registration process.
NCA Project Registration is done online via the NCA portal. To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:
- Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
- Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
- Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
- Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
- Submit the completed registration form and supporting documents online or to the nearest NCA regional office.
After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.
If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.
In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.
If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.
NCA Project Registration Requirements
You will also need to provide the following information:
- The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
- The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
- Approved architectural and structural drawings.
- Physical planning forms (county approval permits/ letters/PPA2)
- Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
- Bill of quantities summary page duly signed and stamped by the quantity surveyor.
- Copy of developer’s Kenya Revenue Authority (KRA) PIN.
- Signed contract/tender form or signed agreement by developer with the contractor.
- Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.
Display Your NCA Project Registration Number
After successfully registering your project with the NCA, you will receive a project registration number. You should display the project registration number in a visible place at the construction site.
Step 6: NEMA Approval
Before beginning construction process, it is important to obtain approval from the National Environmental Management Authority (NEMA). NEMA is responsible for ensuring that all construction projects in Kenya comply with environmental laws and regulations.
To obtain NEMA approval, it is important to submit an Environmental Impact Assessment (EIA) report. The EIA report should contain information on the potential environmental impacts of the construction project and how these impacts will be mitigated.
NEMA will review the EIA report and conduct a site inspection to ensure that the construction project complies with environmental laws and regulations.
If the construction project meets the required environmental standards, NEMA will issue an Environmental Impact Assessment License (EIAL) allowing the construction process to continue.
Step 7: Building the Construction
After the county, NEMA and NCA approval of the building plan and issuance of the construction permit, the next step is to begin the construction process.
It is essential to engage qualified professionals in the construction process to ensure that the building adheres to the approved plan and meets the required standards.
The first step is to clear the site and prepare it for construction. This involves removing any vegetation, debris, or unwanted materials from the site. The next step is to lay the foundation of the building, which involves excavating the ground and laying the foundation stones or concrete.
Once the foundation is complete, the construction of the walls, roof, and other structural elements can begin.
During the construction process, it is important to conduct regular inspections to ensure that the construction is proceeding according to plan and that the quality of work meets the required standards.
During the construction process, it is crucial to conduct inspections at various stages of the construction. This is to ensure that the building meets the approved plan and that the construction is proceeding according to the required standards.
The inspections should be carried out by qualified professionals, such as architects, engineers, and building inspectors. The inspections should cover all aspects of the construction process, including the foundation, walls, roof, plumbing, electrical, and mechanical systems.
The first inspection should be carried out after the completion of the foundation. This is to ensure that the foundation meets the approved plan and that it is strong enough to support the building.
The next inspection should be carried out after the construction of the walls and roof. This is to ensure that the walls and roof meet the approved plan and that they are structurally sound.
Subsequent inspections should be carried out at various stages of the construction, such as after the installation of the plumbing, electrical, and mechanical systems. This is to ensure that these systems meet the required standards and are installed according to the approved plan.
Step 8: Issuance of Completion and Occupancy Certificate
After the completion of the construction process, the final step is to obtain a Completion and Occupancy Certificate.
This certificate is issued by the County Government and indicates that the construction project has been completed according to the approved plan and meets the required standards.
To obtain the Completion and Occupancy Certificate, it is important to submit an application to the County Government. The application should contain the approved building plan, evidence of compliance with all required standards, and evidence of payment of all fees and charges.
Once the County Government is satisfied that the construction project meets all the required standards, they will issue the Completion and Occupancy Certificate. This certificate indicates that the construction project is now complete and can be occupied.
FAQs with Their Solutions for the Above Building Plan Approval Process in Elgeyo-Marakwet County Government.
1. What Documents Do I Need To Submit Along With My Building Plan Application?
You need to submit a completed building plan application form, site plan, floor plans, elevations, sections, and other relevant documents as required by the Elgeyo-Marakwet County Government.
2. How Long Does It Take For The Elgeyo-Marakwet County Government To Review And Assess My Building Plan Application?
The review and assessment process can take up to 30 days from the date of submission of your application.
3. What Happens During The Site Inspection?
During the site inspection, a building inspector from the Elgeyo-Marakwet County Government will visit your site to verify that the construction is being carried out according to the approved building plan.
4. What Is The National Construction Authority (NCA) And Why Do I Need To Register My Project With Them?
The National Construction Authority (NCA) is a government agency responsible for regulating the construction industry in Kenya. You need to register your project with the NCA to ensure that it meets the required standards and to avoid legal issues in the future.
5. What Are The Requirements For NCA Project Registration?
To register your project with the NCA, you need to provide a copy of your building plan approval, proof of payment of the registration fee, and other relevant documents as required by the NCA.
6. Can I Register My Project With The NCA Online?
- Yes, you can register your project with the NCA through their online portal.
7. What Is NEMA Approval?
NEMA approval is the approval given by the National Environment Management Authority (NEMA) to ensure that the construction project is not harmful to the environment.
8. When Do I Need To Obtain NEMA Approval?
You need to obtain NEMA approval before commencing the construction of your project.
9. What Is an Occupancy Certificate and Why Do I Need One?
An occupancy certificate is a legal document issued by the Elgeyo-Marakwet County Government that certifies that your building has been constructed according to the approved building plan and is safe for occupation. You need an occupancy certificate to legally occupy your building.
10. How Long Does It Take To Obtain An Occupancy Certificate?
The occupancy certificate is issued after the final inspection of the construction is conducted and can take up to 14 days to obtain.
11. What Happens If I Start Construction Without Obtaining The Necessary Approvals?
Starting construction without obtaining the necessary approvals can result in legal action being taken against you, including demolition of the structure and/or fines.
12. How Can I Contact The Elgeyo-Marakwet County Government For More Information On The Building Plan Approval Process?
You can contact the Elgeyo-Marakwet County Government through their official website or visit their offices for more information on the building plan approval process.