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1 Building Plan Approval Process in Kirinyaga County (Construction Permit ).

Building Plan Approval Process in Kirinyaga County (Construction Permit ).

A Step-By-Step Guide On Obtaining A Construction Permit Comprehensive Guide.

We present a comprehensive guide on how to obtain a building plan approval process in Kirinyaga County Government, Kenya.

This guide is designed to provide you with a step-by-step process for obtaining a construction permit from Kirinyaga County Government.

Following this guide will ensure that you have all the necessary information required to navigate the approval process smoothly.

Step 1: Conduct a Site Survey and Drawing Preparation

Before applying for a building permit in Kirinyaga County, it is crucial to conduct a site survey and prepare detailed drawings of the proposed structure.

This involves surveying the land and preparing a site plan, which shows the location of the proposed building on the property.

Additionally, floor plans, elevations, sections, and details of the building should be prepared, along with any other relevant information that may be required.

The drawings should be comprehensive and accurately represent the design, materials, and construction techniques to be used.

Step 2: Submission of Building Plan Application

The next step is to submit the building plan application to the relevant authority. This application should include all necessary documents such as:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

It is essential to ensure that the application is complete and accurate to avoid delays in the approval process.

Step 3: Building Plan Review and Assessment

Once the application is submitted, the Kirinyaga County Government will review the building plans to ensure that they comply with the local building codes and regulations.

The review process may take several weeks, and the applicant may be required to provide additional information or modifications to the plans before they can be approved.

After the building plans are approved, the next step is a site inspection to ensure that the construction site is safe and that the proposed building will not pose any risks to neighboring structures or the environment.

This inspection will include checks on the soil stability, drainage, and any potential hazards.

Step 4: Approval

If the site inspection is successful, the Kirinyaga County Government will issue the building permit after paying approval fee. The fees and charges for building plan approval are determined by the Kitui County Government.

The amount charged varies depending on the size, type, and complexity of the construction project. Generally, the fee is 1% of the estimated cost of construction.

This permit allows the applicant to begin construction, and it is crucial to ensure that the construction is carried out in compliance with the approved building plans and the local building codes and regulations.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

After obtaining the building permit, the applicant must register the project with the National Construction Authority (NCA) of Kenya. This registration is mandatory for all construction projects in Kenya and is aimed at ensuring compliance with the national building codes and standards.

This registration process involves meeting certain requirements, completing an online registration process, and obtaining an NCA registration number. You will also need to display your NCA number prominently at the construction site.

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here Is A Step-By-Step Guide On How To Register A Project With The NCA In Kenya:

 Register with the NCA

Once you have obtained approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA, and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal?

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 6: NEMA Approval

Apart from building plan approvals and NCA project registration, it is also necessary to obtain approval from the National Environmental Management Authority (NEMA) before commencing any building project in Kirinyaga County. This approval ensures that the project complies with environmental laws and regulations set by the government.

To obtain NEMA approval, you need to submit an environmental impact assessment report for your project. The report should outline the potential environmental impact of the project and propose measures to mitigate any adverse effects.

Step 7: Building the Construction

With the building permit and NCA project registration in hand, construction can begin. It is crucial to ensure that the construction is carried out according to the approved plans and that all safety and environmental regulations are followed.

Step 8: Inspections of Construction at Various Stages

Throughout the construction process, inspections will be conducted to ensure that the work is carried out according to the approved plans and local building codes and regulations.

These inspections may include checks on the foundation, framing, electrical and plumbing systems, and any other critical components. It is essential to ensure that the construction meets all safety and environmental standards to avoid any delays or fines during the approval process.

Step 9: Issuance of Completion and Occupancy Certificate

Once your building project in Nyandarua County is complete, you will need to obtain a completion and occupancy certificate from the Nyandarua County Government.

This certificate serves as proof that your building complies with the relevant building codes and standards and is safe for occupation.

To obtain the certificate, you need to submit an application to the relevant government department, along with the necessary documents, such as the NCA project registration certificate and the building plan approval from the county government.

In conclusion, obtaining a building plan approval and construction permit in Nyandarua County is a step-by-step process that requires adherence to various government regulations and standards.

By following the steps outlined in this guide and ensuring compliance with the relevant laws and regulations, you can ensure a successful and legally compliant building project in Nyandarua County.

Possible FAQs

1. What Is The First Step In Obtaining A Building Permit In Kirinyaga County?

  • The first step is to conduct a site survey and prepare detailed drawings of the proposed structure. This survey will determine the topography, soil stability, and any potential hazards that may impact the project.

2. What Documents Are Required For Building Plan Application?

  • The building plan application should include all necessary documents such as site plans, floor plans, elevations, sections, and details of materials to be used.

3. How Long Does The Building Plan Review And Assessment Process Take?

  • The review process may take several weeks, and the applicant may be required to provide additional information or modifications to the plans before they can be approved.

4. What Happens During The Site Inspection Process?

  • The site inspection is carried out to ensure that the construction site is safe and that the proposed building will not pose any risks to neighboring structures or the environment. This inspection will include checks on the soil stability, drainage, and any potential hazards.

5. How Long Does It Take To Get The Building Permit?

  • Once the site inspection is successful, the Kirinyaga County Government will issue the building permit. The time it takes to receive the permit may vary, but it is crucial to ensure that the application is complete and accurate to avoid delays.

6. What Is The Role Of The National Construction Authority (NCA) In The Building Plan Approval Process?

  • The NCA is responsible for ensuring compliance with national building codes and standards. Project registration with the NCA is mandatory for all construction projects in Kenya.

7. How Do I Register My Project With The NCA?

  • To register for a project with the NCA, applicants must first register with the authority online. They will then be required to provide all necessary documentation, including the building permit and approved building plans.

8. What Happens If My Construction Project Does Not Meet Safety And Environmental Standards?

  • If your construction project does not meet safety and environmental standards, you may face fines or delays in the approval process. It is crucial to ensure that the construction is carried out according to the approved plans and local building codes and regulations.

9. How Often Will Inspections Be Conducted During The Construction Process?

  • Inspections will be conducted at various stages of the construction process to ensure that the work is carried out according to the approved plans and local building codes and regulations.

These inspections may include checks on the foundation, framing, electrical and plumbing systems, and any other critical components.

10. Can I Make Changes To The Approved Building Plans During The Construction Process?

  • Any changes made to the approved building plans during the construction process must be approved by the Kirinyaga County Government before the work can continue. Failure to obtain approval for changes may result in delays or fines.

11. What Happens After The Construction Is Completed?

  • After the construction is completed, the applicant must obtain NEMA approval before applying for the issuance of the completion and occupancy certificate.

This certificate confirms that the construction was carried out in compliance with the approved plans and local building codes and regulations.

12. What Should I Do If I Have Additional Questions About The Building Plan Approval Process In Kirinyaga County?

  • If you have additional questions, you should contact the Kirinyaga County Government or the National Construction Authority for more information and guidance.

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