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1 A comprehensive guide on how to get Building Plan Approval Process in Makueni County Government.

A comprehensive guide on how to get Building Plan Approval Process in Makueni County Government.

A Step-By-Step Guide On Obtaining A Construction Permit Comprehensive Guide.

Makueni County is one of the 47 counties in Kenya, located in the eastern part of the country. Its headquarters is in Wote town.

The Makueni County Government is headed by the Governor who is the chief executive of the county. The current Governor of Makueni County is Kivutha Kibwana, who was re-elected for a second term in the 2017 Kenyan general elections.

The county government is responsible for providing various services to the residents of Makueni County, including healthcare, education, infrastructure development, public safety, and environmental conservation. It is also responsible for collecting taxes and other revenues, managing public resources, and promoting economic development in the county.

The county government is structured into various departments and agencies, each with its specific mandate and responsibilities.

These include the Department of Health Services, Physical Planning, Housing and Urban Development, Department of Education, Department of Water and Irrigation, Department of Public Works, Department of Agriculture and Livestock, among others.

The Makueni County Government is responsible for approving building plans and ensuring that all new construction projects in the county comply with the relevant regulations and standards.

If you plan to undertake any construction project in Makueni County, you must first obtain approval for your building plans from the relevant county government department.

The Department of Physical Planning, Housing and Urban Development is responsible for processing building plan applications and issuing approvals.

We understand that the Building Plan Approval Process in Makueni County Government can be a daunting task for many people.

That is why we have created this comprehensive guide that will take you through the process step by step.

Step 1: Conduct a Site Survey and Drawing Preparation

Before submitting a building plan application to the Makueni County Government, it is essential to conduct a site survey and prepare drawings.

A site survey will help you determine the size of the land, the type of soil, and the topography. The drawings should include floor plans, elevations, and sections, and they should be prepared by a registered architect or engineer.

Step 2: Submission of Building Plan Application

After conducting a site survey and preparing drawings, the next step is to submit a building plan application to the Makueni County Government.

You can obtain the application form from the County Government Offices, and it should be completed and accompanied by the necessary documents.

The application should include all the necessary documents, such as the:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

Again, the approval fee must be paid at this stage.

The fees for building plan approval in Makueni County are calculated based on the size and type of the proposed building. The fees are usually calculated using the square footage of the project or per square meter of the proposed building.

The type of property is also taken into consideration when calculating the fees. Generally, the fee is about 1% of the estimated cost of construction.

Step 3: Building Plan Review and Assessment

Once the building plan application is submitted, it will be reviewed and assessed by the Makueni County Government.

The review process is to ensure that the proposed building plan complies with the county’s regulations, such as zoning laws, building codes, and health and safety regulations.

After the building plan review and assessment is completed, the next step is to schedule a site inspection. The inspection will be conducted by a building inspector from the Makueni County Government.

Step 4: Approval

If the site inspection is successful, the Makueni County Government will approve the building plan application, and you will be issued with a construction permit.

The permit will indicate the scope of the project, the timeline for completion, and the type of materials to be used.

The fees and charges for building plan approval are determined by the Makueni County Government. Generally, the fee is 1% of the estimated cost of construction.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

After obtaining the construction permit, the next step is to register the project with the National Construction Authority of Kenya (NCA).

The registration process is mandatory and is designed to ensure that all construction projects in Kenya are carried out to the highest standards.

To register your project with the NCA, you need to follow these steps:

• Register with the NCA

– You will need to register as a contractor or developer with the NCA. This involves submitting your company details and registration documents.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

• NCA Project Registration Requirements

– You will need to provide the NCA with a copy of your approved building plan, the letter of approval from the County Government, and any other relevant documents.

The following documents are generally required:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

• How National Construction Authority (NCA) Project Registration Is Done Online Portal?

– You can register your project with the NCA online. Visit the NCA website and create an account. You can then submit your project details and documents through the online portal and follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

• Display Your NCA Project Registration Number

– After your project is registered, you will receive an NCA project registration number. You are required to display this number at the construction site.

Step 6: NEMA Approval

In addition to the building plan approval, you also need to obtain approval from the National Environment Management Authority (NEMA). NEMA is a statutory body that regulates environmental issues in Kenya.

To obtain NEMA approval, you need to submit an Environmental Impact Assessment (EIA) report. The report should outline the potential environmental impacts of the construction project and the measures that will be taken to mitigate these impacts.

Step 7: Building the Construction

After obtaining the necessary approvals and registrations, the construction work can commence. It is essential to follow the construction plans and ensure that the work is carried out to the highest standards of quality and safety.

During the construction process, the County Government and the NCA will conduct regular inspections to ensure that the construction is progressing as per the approved building plan and meets the minimum building standards set by the government.

The inspections will be conducted at various stages of the construction process, such as the foundation stage, walling stage, roofing stage, and finishing stage. You will be required to notify the County Government and the NCA when you reach each of these stages.

The inspector will visit the construction site to ensure that the construction is in line with the approved building plan and meets the minimum building standards set by the government.

During the site inspection, the inspector will verify that the site is properly marked, and the measurements and dimensions of the building are in accordance with the approved building plan.

They will also check that the site is safe and secure, and that all the necessary safety measures are in place. This includes proper fencing, signage, and any other protective equipment required for the site.

Step 8: Issuance of Completion and Occupancy Certificate

Once the construction is complete, and all the necessary inspections have been conducted, you can apply for the issuance of a completion and occupancy certificate.

This certificate confirms that the construction is in line with the approved building plan and meets the minimum building standards set by the government. The certificate is required before you can occupy or use the building.

In conclusion, the process of obtaining building plan approval in Makueni County Government is quite detailed, involving several steps that need to be followed in a precise manner.

It is crucial to ensure that all the required documents are submitted in the right format and within the specified timelines.

Failure to adhere to these guidelines may lead to delays in the approval process, which may ultimately affect the construction project’s timelines and budget.

With this comprehensive guide, we hope that you now have a clear understanding of the process of obtaining building plan approval in Makueni County Government.

By following these steps, you can ensure that your construction project meets all the necessary requirements and is compliant with the relevant laws and regulations.

We hope that this guide will help you navigate the process of building plan approval with ease and achieve successful project completion. If you have any questions or require further assistance, please do not hesitate to contact the relevant authorities for clarification and guidance.

FAQs

Here are twelve possible frequently asked questions (FAQs) and answers regarding the building plan approval process in Makueni County Government:

1. What Is The First Step In Obtaining Building Plan Approval In Makueni County Government?

Answer: The first step is to conduct a site survey and prepare drawings of the proposed construction project.

2. Can I Submit My Building Plan Application Online?

Answer: No, currently, building plan applications are submitted physically at the relevant County Government offices.

3. How Long Does The Building Plan Review And Assessment Process Take?

Answer: The building plan review and assessment process usually takes between 21 and 30 days.

4. Do I Need To Be Present During The Site Inspection Process?

Answer: Yes, it is recommended that you or your authorized representative be present during the site inspection process.

5. How Long Does It Take To Get Building Plan Approval In Makueni County Government?

Answer: The duration of the building plan approval process depends on the complexity of the project, but it typically takes between 30 and 60 days.

6. What Documents Are Required For Building Plan Application Submission?

Answer: The required documents include survey map/site plans, architectural plans, structural plans, and land rates clearance certificate.

7. Can I Start Construction Before Obtaining NEMA Approval?

Answer: No, it is illegal to start construction without obtaining NEMA approval.

8. How Much Does It Cost To Obtain Building Plan Approval In Makueni County Government?

Answer: The cost of building plan approval varies depending on the size and complexity of the project. Contact the relevant authorities for more information.

9. What Happens If My Building Plan Application Is Rejected?

Answer: If your building plan application is rejected, you will be required to make the necessary amendments and resubmit the application.

10. How Do I Obtain A Completion And Occupancy Certificate?

Answer: You can obtain a completion and occupancy certificate upon completion of the construction project by submitting an application to the relevant authorities.

11. Is It Necessary To Register My Project With The National Construction Authority (NCA)?

Answer: Yes, it is mandatory to register all construction projects with the NCA before commencing construction.

12. Can I Appeal A Decision Made By The Building Plan Approval Authorities?

Answer: Yes, you can appeal a decision by submitting a formal appeal to the relevant authority.

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