Building Plan Approval Process in Meru County Government.

A Step-By-Step Guide on Obtaining a Construction Permit

Obtaining a construction permit in Meru County can be a complex process. However, with the right guidance, it can be a seamless experience. This guide provides a step-by-step process to obtain a building permit in Meru County, Kenya.

Step 1: Conduct a Site Survey and Drawing Preparation

Before submitting a building plan application, it is essential to conduct a site survey and prepare the necessary drawings. The site survey helps to determine the suitability of the land for construction and identify any potential obstacles that may hinder the construction process.

Preparing the drawings involves engaging a registered architect or engineer who will create a detailed plan that adheres to the building code.

Step 2: Submission of Building Plan Application

The next step is to submit the building plan application to the Meru County government. The application should include the following documents:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

The government may require a fee for the application process, which can be paid online or through designated payment centers.

Step 3: Building Plan Review and Assessment

After the submission of the building plan application, the Meru County government will review the plans and assess the application’s compliance with the building code.

The government may require additional documentation or clarification, which should be provided promptly to avoid delays.

Step 4: Site Inspection

Once the building plan review and assessment are complete, a site inspection will be conducted by a government-appointed inspector to verify that the site’s proposed construction adheres to the building code. The inspector may suggest changes or corrections to the building plans if necessary.

Step 5: Approval

If the building plan and site inspection meet the required standards and comply with the building code, the Meru County government will approve the building plan application. The government will issue a letter of approval, which should be kept for future reference.

Step 6: Project Registration with the National Construction Authority of Kenya (NCA)

The National Construction Authority of Kenya (NCA) is responsible for regulating the construction industry in Kenya.

The NCA ensures that all construction projects adhere to the building code, and only registered contractors are permitted to undertake construction projects.

Nca Registration Requirements.

To register with the NCA, a contractor must meet the following requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

Meet Any Additional Requirements Stipulated By The NCA:

Online Registration with NCA

Contractors can register with the NCA online through the authority’s website. The contractor will need to create an account, complete the registration application, and pay the requisite fee.

NCA Registration Number.

Once registered, the NCA will issue the contractor with a registration number, which should be displayed on all of the contractor’s official documents and marketing materials.

Display of NCA Number.

The NCA registration number should be displayed on the building permit application form and all other official documents submitted to the Meru County government.

Step 7: Building the Construction

After the approval of the building plan and registration with the NCA, construction can begin. The construction process should adhere to the building code and all other relevant regulations.

Step 8: Inspections of Construction at Various Stages

Throughout the construction process, the Meru County government will conduct inspections at various stages to ensure compliance with the building code. The inspections will include the foundation, structural framework, plumbing, electrical, and finishes.

Step 9: Issuance of Completion and Occupancy Certificate

Upon the completion of the construction project, the Meru County government will issue a completion.


Here are some frequently asked questions about the building plan approval process in Meru County Government:

Q: What Is The First Step In The Building Plan Approval Process?

A: The first step is to conduct a site survey and prepare drawings of the proposed building plan.

Q: What Happens After The Building Plan Application Is Submitted?

A: The building plan will undergo a review and assessment process to ensure it meets the necessary regulations and standards.

Q: Will There Be a Site Inspection during the Approval Process?

A: Yes, there will be a site inspection to ensure that the proposed building plan aligns with the site survey and other regulations.

Q: Is NCA Registration Required To Obtain A Construction Permit In Meru County?

A: Yes, NCA registration is required, and the registration number must be displayed on the building site.

Q: What Are The NCA Registration Requirements?

A: The National Construction Authority of Kenya requires the registration of architects, engineers, contractors, and other building professionals.

Q: Can the Building Construction Begin Before Approval Is Obtained?

A: No, construction cannot begin until approval and permits are obtained.

Q: Will The Construction Process Be Inspected At Various Stages?

A: Yes, the construction process will be inspected at various stages to ensure that it aligns with the approved building plan.

Q: What Is The Final Step In The Approval Process?

A: The final step is the issuance of a completion and occupancy certificate, which requires Nema approval and NCA registration.

Q: What Are The Consequences Of Not Obtaining Proper Approvals And Permits?

A: Building without proper approvals and permits can lead to legal and financial consequences, such as fines, demolition of the building, and even imprisonment.

Q: Can The Approval Process Be Expedited?

A: The approval process can be expedited through the payment of additional fees, but this is subject to the discretion of the authorities and the nature of the project.

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