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1 Building Plan Approval Process in Nyeri County Government.

Building Plan Approval Process in Nyeri County Government.

A Step-By-Step Guide On Obtaining A Construction Permit Comprehensive Guide.

If you are planning to construct a building in Nyeri County, you will need to obtain a building plan approval from the local government. This process can be complex, but with the right guidance, you can navigate it successfully.

In this guide, we will walk you through the step-by-step process of obtaining a construction permit in Nyeri County Government.

Step 1: Conduct A Site Survey And Drawing Preparation.

Before you can apply for a building plan approval, you need to conduct a site survey and prepare the necessary drawings.

A site survey helps to determine the physical characteristics of the land, such as its boundaries, topography, and soil type. The drawings should show the proposed building’s floor plan, elevations, sections, and site plan.

Step 2: Submission of Building Plan Application

Once you have completed the site survey and drawing preparation, you can submit your building plan application to the Nyeri County Government.

The application should include the necessary documents, such as:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

Step 3: Building Plan Review and Assessment

After submitting the building plan application, the Nyeri County Government will review and assess it to ensure it meets the necessary regulations and standards.

This process may take some time, and you may be required to make some changes to your plan

After the building plan review and assessment process, the next step is site inspection.

During the site inspection, an authorized officer from the Nyeri County Government will visit the site to ensure that the proposed building plan adheres to the building codes, zoning laws, and other relevant regulations.

The site inspection will verify that the proposed construction site is suitable for the intended use, and that it is not situated in a wetland, flood-prone area, or any other restricted zone.

Step 4: Approval

After the site inspection is complete and the proposed building plan is in compliance with all the regulations, the applicant will be issued with a Building Plan Approval Certificate after paying an approval fee.

The approval fees and any other charges for building plan approval are charged and this can be determined by the Nyeri County Government.

The amount charged varies depending on the size, type, and complexity of the construction project. Generally, the fee is 1% of the estimated cost of construction.

The certificate is a formal document that indicates that the proposed construction project has been approved by the Nyeri County Government.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

After obtaining the construction permit, you need to register your project with the National Construction Authority of Kenya (NCA).

This registration is mandatory and is aimed at ensuring that all construction projects meet the necessary safety and quality standards.

Here Are The Steps To Register A Project With The NCA:

To register your project with the NCA, you need to create an account on their website. Once you have obtained approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

Register with the NCA:

To register with the NCA, you need to fill in the registration form and pay the necessary fees. You can download the form from the NCA website or visit their offices to get a copy.

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

NCA Project Registration Requirements: You need to provide the NCA with the necessary documents, such as your ID or passport, certificate of incorporation, and tax compliance certificate.

How National Construction Authority (NCA) Project Registration Is Done Online Portal?

The NCA has an online portal that you can use to register your project. The portal allows you to submit your registration documents and pay the necessary fees online.

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number:

Once you have registered your project with the NCA, you need to display your project registration number on the construction site.

Step 6: NEMA Approval

Before the start of the construction project, the applicant must obtain approval from the National Environmental Management Authority (NEMA).

The approval is required to ensure that the construction project does not have a negative impact on the environment.

Step 7: Building the Construction

With the construction permit and NCA project registration in place, you can proceed with the construction of your building.

Ensure that you follow the approved building plan and any other regulations set by the local government.

During the construction process, authorized officers from the Nyeri County Government and the NCA will conduct inspections to ensure that the construction is being done in compliance with the approved building plan and all the relevant regulations.

The inspections will be done at various stages of the construction process, including foundation, roofing, electrical and plumbing, and completion.

Step 8: Issuance of Completion and Occupancy Certificate

Once the construction project is complete and all the relevant inspections have been done, the applicant can apply for a Completion and Occupancy Certificate. This certificate is issued by the Nyeri County Government and indicates that the building is safe for occupation.

In conclusion, obtaining a building plan approval process in Nyeri County Government involves several steps that must be followed to ensure that the proposed construction project is compliant with the relevant regulations.

By following the step-by-step guide outlined in this article, applicants can ensure that their construction projects are approved and registered with the relevant authorities, and that they are safe for occupation.

FAQs

1. What is the first step in the building plan approval process in Nyeri County Government?

  • The first step is to conduct a site survey and prepare the necessary drawings for your building project.

2. How do I prepare and submit my building plan application?

  • You will need to fill out the necessary forms and provide all required documentation, including site plans, building plans, and ownership documents. These should then be submitted to the relevant government department.

3. What are the requirements for building plan review and assessment?

  • The building plan review and assessment process will require a thorough examination of your plans to ensure that they meet all relevant building codes, zoning laws, and other regulations.
  • The application should include the necessary documents, such as:
  1. Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  2. Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  3. Indemnity Form (signed by architect and/or structural engineer
  4. Copy of Land Ownership Documents
  5. Land Rates Clearance Certificate
  6. Land Search Document – not older than three months
  7. Survey Map – from Survey of Kenya
  8. Approval Fee Payment – the amount is based on the design and is payable during submission.

4. What happens during the site inspection process?

  • During the site inspection process, a government official will visit your building site to ensure that it is being built according to the approved plans and is in compliance with all relevant laws and regulations.

5. How long does it typically take to receive approval for a building plan in Nyeri County?

  • The timeline for approval can vary depending on the complexity of your project and the workload of the relevant government department. However, you can expect the process to take several weeks or even months.

6. Is there an appeal process if my building plan application is denied?

  • Yes, if your building plan application is denied, you can appeal the decision by filing an appeal with the relevant government department or authority.

7. What are the requirements for project registration with the National Construction Authority of Kenya?

  • To register your project with the NCA, you will need to provide all necessary documentation, including site plans, building plans, and ownership documents. You will also need to pay the required fees and meet any other relevant requirements.

8. Can I register my project with the NCA online?

  • Yes, you can register your project with the NCA online through their official website.

9. How long does it typically take to receive NCA project registration approval?

  • The timeline for NCA project registration approval can vary depending on the workload of the NCA and the complexity of your project. However, you can expect the process to take several weeks or even months.

10. What are the inspection requirements during the construction process?

  • During the construction process, you will need to undergo several inspections at various stages of the project to ensure that it is being built according to the approved plans and in compliance with all relevant laws and regulations.

11. What is the process for obtaining NEMA approval?

  • To obtain NEMA approval, you will need to fill out the necessary forms and provide all required documentation. This will include an environmental impact assessment report and other relevant information.

12. How do I obtain a completion and occupancy certificate for my building project in Nyeri County?

  • To obtain a completion and occupancy certificate, you will need to provide evidence that your building project has been completed in compliance with all relevant laws and regulations. You will then need to submit your application to the relevant government department for approval.

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