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1 Building Plan Approval Process in Samburu County Government

Building Plan Approval Process in Samburu County Government

A Step-By-Step Guide On Obtaining a Construction Permit; Comprehensive Guide.

In this comprehensive guide, we will walk you through the step-by-step process for obtaining a building plan approval in Samburu County Government.

This guide is aimed at anyone looking to build in Samburu County and provides detailed information on each stage of the process.

We understand the importance of obtaining building permits and ensuring compliance with local regulations, and we are here to help make the process as smooth as possible.

Step 1: Conduct a Site Survey and Drawing Preparation

The first step in obtaining a building plan approval in Samburu County Government is to conduct a site survey and prepare the necessary drawings.

This includes obtaining a site plan and topographical survey, which will be used to develop the building plans. It is important to engage a qualified and experienced surveyor, registered architect and structural engineer to prepare the drawings.

Step 2: Submission of Building Plan Application

Once the drawings are ready, the next step is to submit the building plan application to the Samburu County Government.

The application should include all the necessary documents, including:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

Step 3: Building Plan Review and Assessment

The Samburu County Government’s Planning department will review the building plan application and assess its compliance with local regulations and building codes.

This review will ensure that the proposed construction is safe, structurally sound, and meets the requirements for the intended use of the building.

After the plan review and assessment, the Samburu County Government will conduct a site inspection to verify that the proposed construction conforms to the approved plans and specifications.

The inspection will ensure that the site is suitable for the proposed construction and that it meets all the necessary environmental and safety standards.

Step 4: Approval

Upon successful completion of the site inspection, the Samburu County Government will issue a building plan approval, allowing construction to commence. This requires payment of an approval fee which is generally 1% of the estimated cost of construction.

It is important to note that this approval is subject to compliance with all relevant regulations and building codes.

Step 5: Project Registration With Of the National Construction Authority of Kenya (NCA)

After obtaining the building plan approval from Samburu County Government, the next step is to register the project with the National Construction Authority (NCA) of Kenya.

This is a regulatory requirement that ensures compliance with national building codes and regulations. Here is a step-by-step guide on how to register a project with the NCA in Kenya:

Register With the NCA:

You will need to create an account with the NCA and register your project. To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

How National Construction Authority (NCA) Project Registration Is Done Online Portal?

The NCA provides an online portal where project registration can be done. This portal is accessible through the NCA website and provides a streamlined and efficient process for project registration.

NCA Project Registration is done online via the NCA portal. To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

NCA Project Registration Requirements:

To register a project with the NCA, you will need to provide the following documents:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

Display Your NCA Project Registration Number:

Upon successful registration, it is important to display the NCA project registration number on all relevant documents, including the building plans, construction contract, and any project-related correspondence.

Step 6: NEMA Approval

The National Environmental Management Authority (NEMA) is responsible for ensuring that all building projects are environmentally sound and do not have a negative impact on the environment.

Therefore, before the start of the building, it is necessary to obtain NEMA approval. The approval process involves submitting an environmental impact assessment report and obtaining a license from NEMA.

Step 7: Building the Construction

After obtaining all necessary approvals, the construction of the building can finally begin. It is important to follow the approved building plan and adhere to all relevant building codes and regulations.

During the construction process, it is crucial to ensure that the building is structurally sound and that all safety precautions are taken.

Inspections are conducted at various stages of the construction process to ensure that the building is being constructed according to the approved plan and in compliance with all building codes and regulations.

These inspections are carried out by inspectors from the Samburu County Government and the National Construction Authority.

Step 8: Issuance of Completion and Occupancy Certificate

Upon completion of the building, the last step is to obtain a completion and occupancy certificate from the Samburu County Government.

This certificate confirms that the building has been constructed according to the approved building plan and in compliance with all relevant building codes and regulations. The certificate is also necessary for the building to be occupied.

We hope this step-by-step guide has been useful in outlining the building plan approval process in Samburu County Government.

Obtaining a construction permit can be a complex and lengthy process, but by following these steps, you can ensure that your building project is approved and constructed in compliance with all relevant regulations.

If you have any further questions or require assistance with the building plan approval process, please contact the Samburu County Government or a licensed building contractor.

FAQs

1. What Is the First Step In Obtaining A Building Plan Approval In Samburu County Government?

  • The first step is to conduct a site survey and prepare drawings of the proposed building plan.

2. How Long Does It Take To Obtain A Building Plan Approval In Samburu County Government?

  • The time frame for obtaining a building plan approval can vary depending on the complexity of the project and the number of applications being processed. Generally, it can take between 4-8 weeks.

3. Is It Necessary To Obtain NEMA Approval Before Starting The Construction Process?

  • Yes, it is necessary to obtain NEMA approval before starting the construction process to ensure that the project does not have a negative impact on the environment.

4. What Are The Requirements For NCA Project Registration?

  • The requirements for NCA project registration include proof of ownership, an approved building plan, and compliance with all relevant building codes and regulations.

5. Is It Possible To Register A Project With The NCA Online?

  • Yes, project registration with the NCA can be done online through their online portal.

6. What Is The Role Of Site Inspection In The Building Plan Approval Process?

  • Site inspection is crucial in ensuring that the construction of the building is carried out according to the approved building plan and in compliance with all relevant building codes and regulations.

7. Can I Make Changes To The Building Plan After It Has Been Approved?

  • Any changes to the building plan must be approved by the Samburu County Government and the National Construction Authority to ensure that the building remains in compliance with all relevant regulations.

8. What Is The Importance Of Obtaining A Completion And Occupancy Certificate?

  • Obtaining a completion and occupancy certificate confirms that the building has been constructed according to the approved building plan and in compliance with all relevant building codes and regulations. It is also necessary for the building to be occupied.

9. What Are The Consequences Of Constructing A Building Without A Permit In Samburu County Government?

  • Constructing a building without a permit is illegal and can result in the demolition of the building and legal consequences.

10. Can A Building Plan Be Approved If It Does Not Comply With All Relevant Regulations?

  • No, building plans that do not comply with all relevant regulations will not be approved.

11. How Can I Find A Licensed Building Contractor In Samburu County Government?

  • You can find a licensed building contractor by contacting the Samburu County Government or by searching online for licensed contractors in the area.

12. Can I Apply For A Building Plan Approval If I Am Not The Owner Of The Property?

  • Yes, with the owner’s consent, you can apply for a building plan approval. However, the owner’s approval must be documented and submitted along with the application.

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