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1 Building Plan Approval Process in Turkana County (Construction Permit)

Building Plan Approval Process in Turkana County (Construction Permit)

A Step-By-Step Guide On Obtaining A Construction Permit Comprehensive Guide.

This comprehensive guide will provide you with a step-by-step guide to obtaining a construction permit in Turkana County Government.

Step 1: Conduct a Site Survey and Drawing Preparation

Before you can apply for a building plan approval from Turkana County Government, you need to conduct a site survey and prepare your building drawings.

This is an essential step because it helps you to identify any potential issues with the site, such as plot measurements, soil stability, or the presence of underground utilities.

This involves surveying the land and preparing a site plan, which shows the location of the proposed building on the property.

Additionally, floor plans, elevations, sections, and details of the building should be prepared, along with any other relevant information that may be required.

The drawings should be comprehensive and accurately represent the design, materials, and construction techniques to be used.

Step 2: Submission of Building Plan Application

The next step is to submit the building plan application to the relevant authority. Once you have completed your building plan drawings, you can now submit your building plan application. The application form can be obtained from the county government offices.

This application should include all necessary documents such as:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

Ensure you fill out the form correctly and provide all the necessary details, including the project location, project description, and contact information.

Step 3: Building Plan Review and Assessment

After submitting your building plan application, it will be reviewed by the Turkana County Government’s Building Control Officer. The officer will assess your application to ensure that it meets all the requirements and standards set by the county government.

If there are any issues or concerns, the Building Control Officer will communicate them to you and provide recommendations on how to address them.

Once your building plan has been assessed and approved, the next step is a site inspection. The county government will send an inspector to your site to verify that the proposed building complies with the building plan submitted.

The inspector will examine various aspects of the construction site, including the site’s safety, suitability, and environmental impact.

Step 4: Approval

If the site inspection is successful, the county government will issue a building plan approval certificate upon payment of a non-refundable application fee. The fees and charges for building plan approval are determined by the Turkana County Government.

The amount charged varies depending on the size, type, and complexity of the construction project. Generally, the fee is 1% of the estimated cost of construction

This certificate confirms that your building plan has met all the requirements set by the Turkana county government and is approved for construction.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

After obtaining the building plan approval certificate, you need to register your construction project with the National Construction Authority of Kenya (NCA).

This registration process ensures that your construction project meets all the necessary regulatory standards and requirements.

To Register Your Project With The NCA, Follow These Steps:

• Register With The NCA.

First, you need to register with the NCA. You can do this online by visiting the NCA website and creating an account.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

• How National Construction Authority (NCA) Project Registration Is Done via Online Portal?

The NCA has an online portal that simplifies the project registration process. You can access the portal through the NCA website and follow the step-by-step process to register your construction project.

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

• NCA Project Registration Requirements.

You need to provide all the necessary information about your construction project, including project location, project description, and contact information. You will also need to pay the required registration fees.

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

• Display Your NCA Project Registration Number.

Once you have completed the registration process, you will be issued with an NCA project registration number. Display this number on your construction site as proof of registration.

Step 6: NEMA Approval

Once county approval is done, the next step is to obtain approval from the National Environmental Management Authority (NEMA). This approval is mandatory for any construction project in Kenya, and failure to obtain it can result in fines and legal action.

The approval process involves the submission of an Environmental Impact Assessment (EIA) report to NEMA. The EIA report assesses the potential environmental impact of the construction project and outlines measures to mitigate any negative impact.

The report should be prepared by a qualified Environmental Impact Assessment Expert (EIA expert) and should comply with NEMA’s guidelines.

The EIA report should include a description of the project, its location, and the potential impact of the project on the environment.

It should also include a description of the measures that will be taken to mitigate any negative impact, such as waste management plans, noise reduction measures, and environmental monitoring plans.

Once the EIA report is submitted to NEMA, the authority will review it to ensure that it complies with its guidelines. If the report is satisfactory, NEMA will issue an Environmental Impact Assessment license (EIAL) to the project developer.

The EIAL specifies the conditions under which the project can be implemented and outlines the monitoring and reporting requirements.

It’s essential to note that NEMA approval should be obtained before the construction process begins. Any changes made to the project after the EIAL is issued will require a new approval from NEMA.

Step 7: Building the Construction

Once your project is registered with the NCA, you can begin building your construction project. Ensure that you follow all the regulations and standards set by the county government and the NCA.

During the construction process, the county government and the NCA will conduct inspections at various stages to ensure that the construction project is following all the regulations and standards set by the government. These inspections include foundation, framing, and final inspections.

Step 9: Issuance of Completion and Occupancy Certificate

Once the construction is complete and approval has been obtained, the last step is to obtain a Completion and Occupancy Certificate.

This certificate is issued by the County Government and certifies that the building has been constructed in accordance with the approved building plans and is safe for occupation.

To obtain this certificate, the project developer should submit an application to the County Government along with the necessary documents, including the approved building plans, NEMA approval, and any other required permits.

The County Government will then conduct a final inspection of the building to ensure that it meets all the necessary building standards.

If the building meets all the necessary requirements, the County Government will issue a Completion and Occupancy Certificate to the project developer. This certificate is essential as it enables the developer to occupy and use the building for its intended purpose.

It’s important to note that the process of obtaining a Completion and Occupancy Certificate can take several weeks, depending on the complexity of the project and the workload of the County Government.

FAQs.

1. What Is The Building Plan Approval Process In Turkana County Government?

The building plan approval process is a series of steps that developers must follow to obtain approval from the County Government before starting a construction project.

These steps include conducting a site survey, submitting a building plan application, building plan review and assessment, site inspection, approval, project registration with the National Construction Authority (NCA), construction, inspections at various stages, NEMA approval, and issuance of a completion and occupancy certificate.

2. Who Is Responsible For Approving Building Plans In Turkana County?

  • The County Government is responsible for approving building plans in Turkana County.

3. How Long Does The Building Plan Approval Process Take In Turkana County?

  • The duration of the building plan approval process varies depending on the complexity of the project and the workload of the County Government. Generally, the process can take several weeks to a couple of months.

4. What Are The Requirements For Building Plan Application Submission In Turkana County?

  • The requirements for building plan application submission in Turkana County include the building plan, site survey report, land ownership documents, and payment of the required fees.

5. What Happens During The Building Plan Review And Assessment Stage?

  • During the building plan review and assessment stage, the County Government evaluates the building plan to ensure it meets all the necessary building standards and requirements.

6. What Is The Purpose Of The Site Inspection Stage?

  • The purpose of the site inspection stage is to ensure that the construction site is suitable for the intended construction and meets all the necessary building standards and requirements.

7. Is NCA Project Registration Mandatory In Turkana County?

  • Yes, NCA project registration is mandatory in Turkana County.

8. What Are The Requirements For NCA Project Registration In Turkana County?

  • The requirements for NCA project registration in Turkana County include payment of the registration fee, submission of the building plan, and proof of ownership of the land.

9. What Is The Purpose Of The Inspections At Various Stages During The Construction Process?

  • The purpose of inspections at various stages during the construction process is to ensure that the construction work is carried out in accordance with the approved building plans and meets all the necessary building standards and requirements.

10. What Is NEMA Approval?

  • NEMA approval is the approval granted by the National Environment Management Authority for a construction project to proceed. It’s a requirement for all construction projects in Kenya.

11. What Are The Requirements For Obtaining A Completion And Occupancy Certificate?

  • The requirements for obtaining a Completion and Occupancy Certificate include submission of the approved building plans, NEMA approval, and payment of the required fees.

12. How Long Does It Take To Obtain A Completion And Occupancy Certificate In Turkana County?

  • The duration of the process to obtain a Completion and Occupancy Certificate in Turkana County varies depending on the complexity of the project and the workload of the County Government. Generally, the process can take several weeks to 2 months.

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