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1 Building Plan Approval Process in Uasin Gishu County (Construction Permit)

Building Plan Approval Process in Uasin Gishu County (Construction Permit)

A Step-By-Step Guide On Obtaining A Construction Permit Comprehensive Guide.

Welcome to our comprehensive guide on the Building Plan Approval Process in Uasin Gishu County Government.

If you’re planning to construct a building in the county, it’s essential to understand the necessary steps to obtain the required approvals and permits.

In this guide, we’ll walk you through the entire process step-by-step, including registering your project with the National Construction Authority of Kenya (NCA).

Step 1: Conduct a Site Survey and Drawing Preparation

Before submitting your building plan application, you’ll need to conduct a site survey and prepare your construction drawings.

A site survey will help you identify the location of the proposed building and ensure that it complies with zoning regulations and environmental requirements. Your architectural drawings should include floor plans, elevation drawings, and a site plan.

Structural drawings detailing the project support members, beams columns, footings, etc should also be done by the structural engineer.

Step 2: Submission of Building Plan Application

Once you have completed your site survey and prepared your drawings, the next step is to submit your building plan application to the Uasin Gishu County Government.

You can do this by visiting the county government offices and submitting your application in person, or you can use the county government’s online portal for building plan applications.

The application should include:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

Step 3: Building Plan Review and Assessment

After submitting your building plan application, the Uasin Gishu County Government will review your plans to ensure that they comply with all relevant building codes, zoning regulations, and environmental requirements. This process may take several weeks, depending on the complexity of your project.

Once your building plan application has been approved, the county government will conduct a site inspection to ensure that the construction site is ready for building.

This inspection will include verifying that the site is level, that the foundation is sound, and that all necessary utilities are in place.

Step 4: Approval

If the site inspection is successful, the Uasin Gishu County Government will issue you with a construction permit, allowing you to proceed with the construction of your building.

This requires payment of an approval fee which is generally 1% of the estimated cost of construction.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

Before starting construction, you’ll need to register your project with the National Construction Authority of Kenya (NCA). Here’s how:

Register with the NCA.

To register your project with the NCA, you’ll need to visit their offices and provide them with your construction permit, your site survey, and your building plan approval from the Uasin Gishu County Government.

You will need to create an account with the NCA and register your project. To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

How National Construction Authority (NCA) Project Registration Is Done Online Portal?

You can also register your project with the NCA online using their portal, which is available on their website.

NCA Project Registration is done online via the NCA portal. To register a project with the National Construction Authority (NCA) in Kenya, a developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

NCA Project Registration Requirements.

The NCA will also require you to provide them with your company registration documents, your tax compliance certificate, and your NCA levy payment receipts.

The NCA requires various documents, including:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by the developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contracts by developers with consultants.

Display Your NCA Project Registration Number.

Once you have registered your project with the NCA, you’ll need to prominently display your NCA project registration number at your construction site.

Step 6: NEMA Approval

After receiving the NCA approval, the next step is to obtain approval from the National Environment Management Authority (NEMA) in Kenya.

NEMA is responsible for ensuring that all construction projects are carried out in an environmentally sustainable manner. To obtain NEMA approval, the following steps should be taken:

Environmental Impact Assessment (EIA) Study

An EIA study is a comprehensive evaluation of the potential environmental impacts of a construction project.

This study is required by NEMA for all construction projects before approval is granted. The EIA study is conducted by a qualified and registered Environmental Impact Assessment expert.

The expert will conduct a site visit to assess the potential impacts of the project on the environment. They will then prepare an EIA report which will include the following:

  • Description of the proposed project and its potential impacts
  • Analysis of the project’s potential impacts on air, water, land, flora, fauna, and people
  • Description of measures to mitigate any potential negative impacts
  • Public consultation and stakeholder engagement process
  • Submission of the EIA report to NEMA
  • Once the EIA report is complete, it should be submitted to NEMA for review. The review process typically takes 60 days, although it may take longer for complex projects.
  • NEMA Approval

If the EIA report is approved by NEMA, an Environmental Impact Assessment License (EIAL) will be issued. The EIAL will contain specific conditions and requirements that the project owner must comply with to ensure that the project is carried out in an environmentally sustainable manner.

The EIAL will also contain a monitoring and reporting plan, which will outline the environmental monitoring activities that must be carried out during the construction and operation phases of the project.

Compliance Monitoring by NEMA

NEMA carries out compliance monitoring activities to ensure that projects are carried out in compliance with the conditions and requirements of the EIAL. The project owner must submit regular monitoring reports to NEMA to demonstrate compliance.

Failure to comply with the conditions and requirements of the EIAL may result in the suspension or revocation of the EIAL, which could delay or halt the construction project.

Step 7: Building the Construction

Now that you have obtained all necessary approvals and permits, you can proceed with building your structure.

This step involves following your construction drawings and timelines to ensure that the building is constructed according to plan.

During the construction process, the Uasin Gishu County Government and the NCA will conduct inspections at various stages to ensure that your construction meets all necessary building codes and regulations.

These inspections will occur at critical points during construction, such as when the foundation is laid, when the roof is installed, and when the electrical and plumbing systems are installed.

Step 8: Issuance of Completion and Occupancy Certificate

After the construction project is complete and has undergone all the necessary inspections, the final step is to obtain a Completion and Occupancy Certificate.

This certificate is issued by the County Government of Uasin Gishu and is required before the building can be occupied.

To obtain the Completion and Occupancy Certificate, the following steps should be taken:

1. Application for the Completion and Occupancy Certificate

The project owner should apply for the Completion and Occupancy Certificate from the County Government of Uasin Gishu.

The application should be accompanied by the following documents:

  • Approved building plan
  • Evidence of payment of all fees and charges
  • Certificate of Compliance from the National Construction Authority (NCA) and NEMA
  • Evidence of compliance with all conditions and requirements of the building plan approval and the EIA, if applicable

2. Inspection

Once the application is received, the County Government of Uasin Gishu will conduct an inspection of the building to ensure that it complies with the approved building plan and all relevant regulations and standards.

3. Issuance of the Occupancy Certificate

If the building is found to be in compliance, the Completion and Occupancy Certificate will be issued. This certificate indicates that the building has been completed in accordance with the approved building plan and is safe for occupation.

In conclusion, obtaining the Completion and Occupancy Certificate is the final step in the construction project approval process in Uasin Gishu County.

It is important to ensure compliance with all the conditions and requirements of the building plan approval and the EIAL, if applicable, to avoid delays in obtaining the certificate.

The certificate is necessary before the building can be occupied and failure to obtain it may result in penalties or legal action.

 

FAQs

1. What Is A Building Plan Approval Process, And Why Is It Necessary In Uasin Gishu County Government?

A Building Plan Approval Process is necessary in Uasin Gishu County Government because it ensures that any new construction is safe, meets minimum standards, and complies with zoning regulations.

The process also helps to ensure that the environment is protected, and public health and safety are maintained.

2. Who Can Apply For A Building Plan Approval Process In Uasin Gishu County Government?

Property owners, developers, architects, and engineers can apply for a Building Plan Approval Process in Uasin Gishu County Government.

3. What Are The Requirements For Submitting A Building Plan Application In Uasin Gishu County Government?

The requirements for submitting a Building Plan Application in Uasin Gishu County Government may vary depending on the specific project, but generally, applicants will need to provide site plans, floor plans, elevations, and other relevant documents.

They will also need to pay the relevant fees and obtain any necessary permits and approvals.

4. How Long Does It Take To Obtain Approval For A Building Plan Application In Uasin Gishu County Government?

The length of time it takes to obtain approval for a Building Plan Application in Uasin Gishu County Government will depend on the complexity of the project and the workload of the relevant authorities. However, the process can take anywhere from a few weeks to several months.

5. What Happens If My Building Plan Application Is Rejected In Uasin Gishu County Government?

If a Building Plan Application is rejected in Uasin Gishu County Government, the applicant will need to make the necessary revisions and resubmit the application for further review.

6. What Is The Role Of The National Construction Authority (NCA) In The Building Plan Approval Process In Uasin Gishu County Government?

The National Construction Authority (NCA) plays a crucial role in the Building Plan Approval Process in Uasin Gishu County Government by ensuring that all construction projects meet minimum standards and comply with relevant regulations.

7. How Can I Register My Project With The NCA In Uasin Gishu County Government?

To register a project with the NCA in Uasin Gishu County Government, applicants will need to complete the registration process online or in person and provide all necessary documentation and information.

8. What Is The Process For Site Inspection In The Building Plan Approval Process In Uasin Gishu County Government?

Site inspections are a crucial part of the Building Plan Approval Process in Uasin Gishu County Government as they help to ensure that the construction project is proceeding according to plan and meets relevant safety standards.

9. What Is The Environmental Impact Assessment (EIA), And When Is It Required In The Building Plan Approval Process In Uasin Gishu County Government?

The Environmental Impact Assessment (EIA) is a study that assesses the potential environmental impact of a construction project. Depending on the nature of the project, an EIA may be required in the Building Plan Approval Process in Uasin Gishu County Government.

10. What Is The Procedure For Obtaining A Completion And Occupancy Certificate In Uasin Gishu County Government?

To obtain a Completion and Occupancy Certificate in Uasin Gishu County Government, the applicant will need to submit all required documentation, including proof of compliance with relevant regulations and standards.

11. What Are The Consequences Of Not Obtaining A Completion And Occupancy Certificate In Uasin Gishu County Government?

Failure to obtain a Completion and Occupancy Certificate in Uasin Gishu County Government may result in fines or legal action, and the property may not be able to be occupied until the certificate is obtained.

12. How Can I Contact The Relevant Authorities For Further Clarification On The Building Plan Approval Process In Uasin Gishu County Government?

For further clarification on the Building Plan Approval Process in Uasin Gishu County Government, applicants can contact the relevant authorities, such as the Department of Physical Planning and Housing, the National Construction Authority, or the County Government Planning and Development Department.

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