Lamu County Building Plan Approval Process.

A Step-By-Step Guide on Obtaining a Construction Permit in Lamu County

We understand your request to provide a comprehensive guide on how to obtain Lamu County Building Plan approval, and we are here to deliver exactly that.

Our goal is to help you understand the process involved in obtaining a construction permit in Lamu County and provide you with a step-by-step guide to make the process as seamless as possible.

Step 1: Acquiring the Necessary Documentation

Before submitting your application for a construction permit in Lamu County, it is crucial to ensure that you have all the necessary documentation.

This documentation includes a copy of the deed plan or allotment letter, architectural drawings of the proposed structure, structural drawings of the proposed structure, land search, and a copy of the survey map.

The deed plan or allotment letter proves ownership of the land on which the proposed structure will be built. The architectural and structural drawings of the proposed structure provide an overview of the design of the building, its dimensions, and its structural features.

Survey map, on the other hand, show the location of the proposed building on the land and provide an overview of the surrounding environment.

Step 2: Submission of the Application

Once you have acquired all the necessary documentation, you can submit your application to the Lamu County Government. You can submit your application online or physically at the County offices.

The application should include the following documents:

  • Title copy as proof of ownership or lease agreement for the site
  • A survey map
  • Certified structural and architectural drawings
  • Structural calculations (where applicable)
  • Proof of land rates clearance
  • Land Search

When submitting your application, you will be required to fill out a form that captures important details about the proposed construction project. The form will capture details such as the type of construction, the location, the size, and other relevant information.

Step 3: Review and Approve the Application

After submitting your application, it goes through a review process to ensure compliance with the Lamu County Building Plan approval process. This review process may take a couple of weeks up to around 30 days.

The review process involves verifying the accuracy of the information provided in the application form and confirming that the proposed construction project complies with the relevant building codes and regulations.

The permit fee is paid at the Lamu County Government offices, and a receipt is issued as proof of payment. The cost of the permit fee varies depending on the size and complexity of the proposed construction project but generally, the fee is 1% of the estimated cost of construction

The Lamu County Government also checks that the proposed structure does not conflict with existing land use laws or zoning regulations. Once approved, a permit fee verified, and the applicant is notified of the fee.

Step 4: Issuance of the Construction Permit

Upon payment of the permit fee, the construction permit is issued, and the applicant is free to begin construction.

It is essential to note that all constructions in Lamu County must comply with the Lamu County Building Plan approval process. Failure to comply may result in a penalty, demolition of the structure, or both.

For Commercial projects, NCA registration is required

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

Once the local authority approves the building plan, the next step is to register the project with the NCA.

The registration process involves meeting the NCA registration requirements, which includes online registration with the NCA and obtaining an NCA registration number.

It is essential to display the NCA registration number at the construction site as proof of registration with the NCA.

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

 Register with the NCA

Once you have obtained approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 6: Building Construction

After completing the previous steps, the construction project can commence as planned, following the approved building plan.

Step 7: Inspections of Construction at Various Stages

During the construction process, the local authority may conduct inspections to ensure that the construction work aligns with the approved building plan and local building codes and regulations.

These inspections may occur at various stages of the project, including the foundation, walls, roofing, and finishing stages.

Step 8: Issuance of Completion and Occupancy Certificate

After completing the construction project, the local authority will inspect the building to ensure that it aligns with the approved building plan and local building codes and regulations. Once the inspection is satisfactory, the authority will issue the completion and occupancy certificate.

The completion and occupancy certificate indicate that the building is safe and suitable for occupation. It also shows that the project has met all the legal requirements for construction in Embu County Government.

 

FAQs

Here are some frequently asked questions (FAQs) about the building plan approval process in Lamu County, along with possible mitigate factors to help you navigate the process with ease:

1. What Is The Purpose Of Obtaining A Construction Permit In Lamu County?

A: The purpose of a construction permit is to ensure that all building plans comply with local building codes and regulations. This is to promote the safety and welfare of the public and to prevent substandard and hazardous construction.

2. What Type Of Permit Do I Need To Obtain For My Building Project?

A: The type of permit you need to obtain depends on the purpose of your building project. For instance, if you are planning to construct a residential property, you will need to obtain a different permit than if you are planning to construct a commercial building.

3. What Documents Do I Need To Submit To The County’s Physical Planning Department?

A: You will need to submit a set of documents that include your building plans, a site plan, soil test report, and any other relevant information.

4. How Long Does It Take For The County To Review My Building Plans?

A: The review process can take several weeks or even months, depending on the complexity of your project and the workload of the Physical Planning Department.

5. What Happens If My Building Plans Are Rejected By The County?

A: If your plans are rejected, you will need to make the necessary adjustments and resubmit your plans for review.

6. How Much Does It Cost To Obtain A Construction Permit In Lamu County?

A: The cost of a construction permit varies depending on the type of building you are planning to construct, the location of the building, and the period within which the construction must be completed.

Possible Ways To Mitigate The Above Factors Will Help You Navigate The Approval Process And They Include:

  1. Work with a professional architect or engineer who has experience in navigating the approval process in Lamu County.
  2. Ensure that your building plans comply with local building codes and regulations before submitting them for review.
  3. Be patient and persistent throughout the review process, as it can be complex and time-consuming.
  4. Communicate effectively with the Physical Planning Department and seek clarification on any issues that arise during the review process.
  5. Plan your project well in advance to allow for enough time for the review and approval process.
  6. Be prepared to make necessary adjustments to your plans if they are rejected by the County.

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