Mandera County Building Plans Approvals (Construction Permit)

Step-By-Step Guide on Obtaining a Construction Permit in Mandera County

Mandera County, located in northeastern Kenya, requires building plan approval before construction can begin on any new building.

The building plan approval process in Mandera County is designed to ensure that buildings are safe, structurally sound, and comply with local building codes and regulations.

Here’s a step-by-step guide on how to obtain a construction permit in Mandera County:

Step 1: Prepare the Building Plans

Before applying for a construction permit in Mandera County, you’ll need to have a set of building plans prepared by a qualified architect or engineer. The plans should include detailed drawings of the building, including floor plans, elevations, sections, and details of all structural elements.

Step 2: Obtain A Land Survey Map & Land Search.

You’ll also need to obtain a land survey of the property where the building will be constructed. This survey will be used to verify the property boundaries, location of any existing structures, and to ensure that the proposed building will not encroach on any neighboring properties.

You also need to obtain a Land Search of the property that shows the actual owner of the land.  An original search is required in the approval process

Once you have the building plans and land survey ready, you’ll need to avail the requisite document at the Mandera County Planning and Building Control Department, which is located in the Mandera County Government offices.

The Land Ownership Documents required for the County Building Plan Approval Process may include the Title Deed, Land Rates Payment Receipts, and a copy of the Survey Map.

Step 3: Submit the Building Permit Application

Once you have completed the building permits application form, you’ll need to submit it, along with the building plans and land survey, to the Mandera County Planning and Building Control Department. You’ll need to pay a non-refundable application fee at the time of submission.

When submitting a new application for building plan approval in Mandera County, several documents will be required. These documents include architectural drawings from an architect or firm registered with the Board of Registration of Architects and Quantity Surveyors (BORAQS) and structural drawings from a structural engineer or firm registered with the Engineers Board of Kenya (EBK).

In addition to the drawings, you will also need to provide a copy of the land ownership document, a land rates clearance certificate, a land search document that is not more than three months old, and a survey map from Survey of Kenya.

Step 4: Pay the Fees

After you have submitted your application, you will be required to pay a fee for approval. The fee is based on the value of the construction work you are proposing to do.

This fee varies depending on the size and complexity of the project, but it is generally most cases, the building plan approval fee is about 1% of the estimated cost of construction.

For example, a 3-bedroom bungalow with an estimated cost of KES. 3.5M will cost about Ksh. 35,000 in county approval fees

The fee covers;

  1. Building plan approval fee
  2. Construction sign board fee
  3. Application fee
  4. Inspection of building file
  5. Occupation certificate

It is important to note that this fee is non-refundable, so it is essential to ensure that all information on the application is accurate and complete before submitting it.

Step 5: Wait For the Plan Review

After you submit your building permit application, the Mandera County Planning and Building Control Department will review your plans and ensure that they comply with all local building codes and regulations.

This process may take several weeks, and you may be required to make changes to your plans before they are approved.

Step 6: Receive Approval

After the plan review, the Nyamira County Department of Lands, Physical Planning, and Urban Development conducts an inspection of the site to confirm that the proposed building project is feasible and complies with the county’s building regulations.

During the inspection, the department verifies that the site is suitable for the proposed construction and that the project meets the county’s zoning laws.

Once your building plans have been approved, you’ll receive a letter of approval from the Mandera County Planning and Building Control Department.

For commercial projects, NCA registration is required.

Step 7: Project Registration with the National Construction Authority of Kenya(NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

 Register with the NCA

Once you have obtained approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 8: Commence Construction

Once you have obtained the building permit, you can commence construction. You will need to ensure that the construction is carried out in accordance with the approved plan and that all inspections are completed as required.

Any changes to the plan must be approved by the County Physical Planning Department before implementation.

Schedule inspections with the Mandera County Planning and Building Control Department will be done at various stages of construction.

These inspections will ensure that the building is being constructed according to the approved plans and that all building codes and regulations are being followed.

Step 9: Obtain a Completion Certificate and Occupancy Permit

Once construction is completed, you will need to obtain a Completion Certificate from the County Physical Planning Department.

The department will carry out a final inspection to ensure that the building has been constructed in accordance with the approved plan and all relevant regulations.

If the building meets the requirements, you will be issued an Occupancy Certificate, indicating that the building is safe for occupancy.

In conclusion, obtaining a construction permit in Mandera County requires careful planning, attention to detail, and compliance with all local building codes and regulations.

With the help of a qualified architect or engineer, you can navigate the building plan approval process and ensure that your building is safe, structurally sound, and ready for occupancy.

FAQS

Here are some frequently asked questions (FAQs) regarding the building plan approval process in Mandera County:

What Is A Building Permit, and Why Do I Need One?

A building permit is a legal document that allows you to construct, alter or repair a building. You need a building permit to ensure that your building is safe, structurally sound, and complies with local building codes and regulations.

Who Is Responsible For Obtaining A Building Permit?

The property owner or the contractor hired for the construction project is responsible for obtaining the building permit.

What Documents Do I Need To Submit With My Building Permit Application?

You’ll need to submit a completed building permit application form, building plans, and a land survey of the property where the building will be constructed.

How Long Does It Take To Get A Building Permit?

The building plan approval process in Mandera County can take several weeks. You may be required to make changes to your plans before they are approved.

How Much Does A Building Permit Cost?

The cost of a building permit in Mandera County varies depending on the size and value of the building.

What Happens If I Start Construction Without A Building Permit?

If you start construction without a building permit, you may be fined, and you may be required to stop construction until you obtain a permit.

Do I Need To Schedule Inspections During Construction?

Yes, you’ll need to schedule inspections with the Mandera County Planning and Building Control Department at various stages of construction to ensure that the building is being constructed according to the approved plans and that all building codes and regulations are being followed.

What Is An Occupancy Permit?

An occupancy permit is a legal document that allows you to move into and use the building. You’ll receive an occupancy permit after the final inspection has been conducted and the building has been deemed safe and compliant with local building codes and regulations.

What Happens If I Don’t Pass The Final Inspection?

If the final inspection is not successful, you’ll need to make the necessary changes to bring the building into compliance with local building codes and regulations. Once the necessary changes have been made, you’ll need to schedule another inspection.

Where Can I Go For More Information About The Building Plan Approval Process In Mandera County?

You can go to the Mandera County Planning and Building Control Department or visit their website for more information about the building plan approval process in Mandera County.

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