Kisumu County Building Plan Approval Process
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 Mombasa City County Building Plan Approval Process (Construction Permit)

When planning to build a structure within Mombasa City County, it is crucial to obtain a building plan approval.

This process ensures that all structures within the county are constructed according to the approved building plans, adhere to building regulations, and comply with all relevant laws.

Documents Required

To undertake the Mombasa city county building plan approval process, several documents are required. These documents include:

1. Building Plan Drawings

One of the most important documents required for the Mombasa City County Building Plan Approval Process is the building plan drawings.

These drawings must be prepared by a registered architect or engineer and should include details such as the building’s floor plans, elevations, and sections. The drawings should be clear and accurate, and should also include any necessary calculations.

2. Land Ownership Documents

To ensure that the building plans are approved, it’s important to provide proof of ownership of the land on which the proposed building will be constructed.

The Land Ownership Documents required for the Mombasa City County Building Plan Approval Process may include the Title Deed, Land Rent Payment Receipts, and a copy of the Survey Plan.

3. Payment of Fees

The Mombasa City County Building Plan Approval Process requires the payment of various fees. These fees may include processing fees, inspection fees, and other charges. It’s important to ensure that all fees are paid in a timely manner to avoid any delays in the approval process.

4. Other Documents

The application should also include the following documents:

  • A survey map
  • Certified structural and architectural drawings
  • Structural calculations (where applicable)
  • Proof of land rates clearance (Rates clearance certificate)
  • Land Search

Steps In Building Plan Approval Process In Mombasa City County

The building plan approval process in Mombasa city county is divided into the following steps:

Step 1: Site Survey & Drawing Preparation

The first step in the building plan approval process is to conduct a site survey before you design the project.

Before drafting the building plan application, the property owner should conduct a site survey with a registered architect or engineer to assess the property’s suitability for development. The assessment should include soil tests, topography, drainage, and other factors that could impact the construction project.

This involves assessing the suitability of the site for construction, ascertaining the actual land measurements, topography, utilities and the designing the proposed building based on the that.

Engaging a qualified architect at this stage is critical to ensure compliance with the county’s building codes.

It is important to ensure that the building design meets the required standards and regulations, and is in compliance with the county’s building codes.

Step 2: Submission of Building Plan Application

Once the site inspection has been completed, the next step is to submit a building plan application to the Mombasa City County government.

This application must include detailed building plans, a site plan, and other relevant documents, including title deeds, the architect’s certificate, and an environmental impact assessment report.

Step 3: Plan Review

After the building plan application is submitted, the Mombasa City County government will review the plans to ensure that they comply with the county’s building regulations, planning regulations, and all relevant laws. The review process may take up to 14 days.

Step 4: Approval and Payment of Fees

If the building plans are approved, the applicant will be required to pay the necessary fees before the issuance of the building permit. The fees may vary depending on the size and type of structure.

Step 5: Issuance of Building Permit

After the payment of the fees, the Mombasa City County government will issue a building permit to the applicant. This permit grants the applicant permission to commence the construction of the proposed structure.

For commercial projects, NCA registration is required. 

Step 6: Project Registration with the National Construction Authority of Kenya(NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

 Register with the NCA

Once you have obtained an approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or  to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

 If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 7: Construction

Once the building permit is issued, the construction of the proposed structure can commence. During the construction process, the building inspector may carry out periodic inspections to ensure that the construction adheres to the approved building plans and is safe.

Step 8: Final Inspection

After the construction is complete, the building inspector will conduct a final inspection of the structure to ensure that it complies with the approved building plans, and all relevant laws, and regulations. If the structure meets all the requirements, a certificate of occupancy will be issued.

In conclusion, the Mombasa City County Building Plan Approval Process is essential for ensuring that all structures built within the county comply with the approved building plans and adhere to all relevant laws and regulations.

By following the above steps, applicants can obtain building plan approval and commence construction of their proposed structures.

FAQs

Here are some frequently asked questions (FAQs) about the Mombasa City County Building Plan Approval Process and their possible answers:

Q: Who Is Eligible To Apply For Building Plan Approval In Mombasa City County?

A: Any property owner, architect, or developer who intends to construct a building within the county can apply for building plan approval.

Q: How Can I Ensure That My Building Plan Application Is Approved In Mombasa City County?

A: To increase your chances of getting your building plan application approved in Mombasa City County, it is important to ensure that your plans are comprehensive, detailed, and meet all relevant building standards and regulations.

Hiring a qualified and experienced architect to help with the application process can also be beneficial.

Q: What Is The Time Frame For Obtaining Building Plan Approval In Mombasa City County?

A: The time frame for obtaining building plan approval in Mombasa City County can vary depending on the complexity of the proposed structure and the completeness of the application. However, it usually takes between 30 to 60 working days.

Q: What Is The Cost Of Obtaining Building Plan Approval In Mombasa City County?

A: The cost of obtaining building plan approval in Mombasa City County varies depending on the size and type of the proposed structure. Applicants are required to pay various fees, including application fees, processing fees, and inspection fees.

Q: What Happens If My Building Plan Application Is Rejected?

A: If your building plan application is rejected, you will be given a reason for the rejection. You can then make the necessary changes to the plans and resubmit them for approval.

Q: Do I Need To Hire An Architect To Obtain Building Plan Approval In Mombasa City County?

A:  Yes, it is crucial to hire a registered architect to obtain building plan approval in Mombasa City County.

An architect’s certificate is required as part of the application process to certify that the proposed structure meets all relevant building standards and regulations.

Q: Can I Start Construction Before Obtaining Building Plan Approval In Mombasa City County?

A: No, it is illegal to start construction without obtaining building plan approval in Mombasa City County. Doing so can result in the building being demolished and legal action being taken against the owner or developer.

Q: What Is An Environmental Impact Assessment (EIA) Report, And Is It Mandatory For Building Plan Approval In Mombasa City County?

A: An Environmental Impact Assessment (EIA) Report is a detailed report that assesses the potential environmental impact of the proposed structure and recommends measures to mitigate any adverse effects.

It is mandatory for building plan approval in Mombasa City County, and failure to provide one can lead to the rejection of the building plan application.

Q: Can I Make Changes To My Building Plans After They Have Been Approved In Mombasa City County?

A: Yes, it is possible to make changes to your building plans after they have been approved. However, you will need to submit the revised plans to the County Government for review and approval before any construction work can commence.

Q: What Are The Consequences Of Starting Construction Without A Building Permit In Mombasa City County?

A: Starting construction without a building permit in Mombasa City County is illegal and can lead to the building being demolished, fines, and legal action being taken against the owner or developer.

It is, therefore, essential to ensure that all necessary approvals have been obtained before starting any construction work.

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