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A Comprehensive Guide To Obtaining A Construction Permit In Baringo County

Understanding Baringo County Building Plan Regulations

Baringo County is one of the 47 counties in Kenya. It is located in the former Rift Valley Province. Its headquarters and largest town is Kabarnet. The county is home to Lake Baringo.

Are you planning to construct a building in Baringo County, Kenya? If so, you’ll need to go through a building plan approval process to obtain a construction permit. The process involves several steps that can be overwhelming, especially for first-time builders.

In this comprehensive guide, we’ll take you through a step-by-step process of how to obtain a construction permit in Baringo County Government.

Step 1: Conduct a Site Survey and Drawing Preparation

Before submitting your building plan application, you need to conduct a site survey to assess the suitability of your chosen site for construction. A site survey will also help you determine the boundaries of your land and identify any potential hazards.

After conducting the site survey, you’ll need to prepare detailed drawings of your proposed building. The drawings should be accurate and detailed, showing the design, dimensions, and materials to be used.

Step 2: Submission of Building Plan Application

Once you have your site survey and drawings ready, the next step is to submit your building plan application to the Baringo County Government.

You can obtain the application form from the county planning office or download it from the county government website.

The application should include the following documents:

  1. Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  2. Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  3. Indemnity Form (signed by architect and/or structural engineer
  4. Copy of Land Ownership Documents
  5. Land Rates Clearance Certificate
  6. Land Search Document – not older than three months
  7. Survey Map – from Survey of Kenya
  8. Approval Fee Payment – the amount is based on the design and is payable during submission.

Again, the application fee must be paid at this stage.

The fees for building plan approval in Baringo County are calculated based on the size and type of the proposed building. The fees are usually calculated using the square footage of the project or per square meter of the proposed building.

The type of property is also taken into consideration when calculating the fees. Generally, the fee is about 1% of the estimated cost of construction.

Step 3: Building Plan Review and Assessment

After submitting your building plan application, the county government will review and assess it to ensure that it meets the required standards and regulations. This process may take several weeks, depending on the complexity of your proposed building.

During the review and assessment process, the county government may request additional information or clarification on your application. Ensure that you respond to all requests promptly to avoid delays in the approval process.

Once your building plan application has been approved, the county government will conduct a site inspection to verify that the proposed building complies with the approved plans and meets all the necessary building codes and regulations.

During the site inspection, the county government may request modifications or changes to your proposed building. Ensure that you comply with all the requirements to avoid further delays in the approval process.

Step 4: Approval

After the site inspection, the county government will issue you with a construction permit if your proposed building meets all the required standards and regulations. The permit will allow you to begin construction.

For commercial projects, NCA registration is required.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

Register With The NCA

Once you have obtained an approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  • Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  • Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  • Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  • Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  • Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 6: NEMA Approval

In addition to the building permit and the NCA project registration, the applicant is required to obtain approval from the National Environment Management Authority (NEMA). NEMA is responsible for regulating environmental issues related to construction activities.

The applicant is required to submit an environmental impact assessment report to NEMA for approval. The report should outline the potential impact of the construction on the environment and the measures that will be taken to mitigate any negative impact.

Step 7: Building the Construction

Once the project is registered with the NCA, the construction work can begin. The applicant should ensure that the construction work is done in accordance with the approved building plan and the regulations set by the NCA.

During the construction, the Baringo County Government and the NCA will conduct inspections at various stages to ensure that the construction is progressing according to plan and that all regulations are being followed.

The inspections will include checking the quality of the materials used, the workmanship, and the safety measures in place.

Step 8: Issuance of Completion and Occupancy Certificate

Once the construction work is complete, the applicant is required to apply for the issuance of the completion and occupancy certificate.

FAQS About Obtaining Building Plan Approval In Baringo County

What is building plan approval, and why is it necessary in Baringo County?

Building plan approval is the process of getting permission from the relevant authority to construct or renovate a building. In Baringo County, this approval is necessary to ensure that the building meets the required safety standards and adheres to zoning regulations.

Who is responsible for approving building plans in Baringo County?

The County Government of Baringo is responsible for approving building plans in the region. The Department of Physical Planning, Land and Housing is tasked with reviewing building plans to ensure they meet the required standards.

What documents are required to obtain building plan approval in Baringo County?

To obtain building plan approval in Baringo County, you will need to provide the following documents: ·

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

How long does it take to obtain building plan approval in Baringo County?

The time it takes to obtain building plan approval in Baringo County varies depending on the complexity of the project. Typically, it takes between 30 and 60 days to get approval.

What are the fees for obtaining building plan approval in Baringo County?

The fees for obtaining building plan approval in Baringo County vary depending on the size and nature of the project. It is advisable to contact the Department of Physical Planning, Land and Housing for a breakdown of the fees.

Can I begin construction before obtaining building plan approval in Baringo County?

No, it is illegal to commence construction before obtaining building plan approval in Baringo County. Doing so may result in legal action and fines.

What happens if my building plan is rejected in Baringo County?

If your building plan is rejected in Baringo County, you will be required to make the necessary changes and resubmit the plan for approval.

What are the consequences of building without approval in Baringo County?

Building without approval in Baringo County is illegal and may result in the demolition of the building. It may also result in legal action and fines.

Can I appeal a decision on my building plan in Baringo County?

Yes, you can appeal a decision on your building plan in Baringo County. You will be required to submit a written appeal to the County Government of Baringo.

Where can I get more information on obtaining building plan approval in Baringo County?

For more information on obtaining building plan approval in Baringo County, you can visit the Department of Physical Planning, Land and Housing or the County Government of Baringo website.

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