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1 A Guide to Obtaining a Construction Permit in Bungoma County

A Guide to Obtaining a Construction Permit in Bungoma County

Bungoma County Building Plan Approval Process: Understanding Bungoma County Building Plan Regulations

Bungoma County is a county in the former Western Province of Kenya. Its capital is Bungoma town. If you’re looking to build a structure in Bungoma County, it’s essential to understand the building plan process.

The process involves several steps and can be overwhelming if you’re not familiar with it. In this comprehensive guide, we will take you through the Bungoma County building plan process, step by step.

Step 1: Site Visit Survey

The first step in the construction process is a site visit survey. This involves surveying the site where you intend to build the structure. The survey helps to determine the actual plot size, access road assessments, soil type, topography, and any potential hazards on the site.

This information is critical in determining the best building design for the site and ensuring the safety of the building occupants.

Step 2: Architectural Design & Structural Drawings

Once the site survey is complete, the next step is architectural design. Architectural design involves creating a blueprint of the building to be constructed.

The blueprint includes the layout of the structure, the dimensions, and any other relevant information. The design must comply with the Bungoma County building codes and regulations.

Other projects also need structural drawings and calculations done by a registered structural engineer.

Step 3: Submission of Building Plan

After completing the architectural design/structural drawings, the next step is to submit the building plan to the relevant authorities in Bungoma County. The plan must include the site analysis report and the architectural design.

The Bungoma County government reviews the plan to ensure compliance with the county’s building codes and regulations.

When submitting a new application, the following documents will be necessary:

  • Architectural Drawings – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Structural Drawings – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Submission Fee Payment – the amount is based on the design and is payable during submission.

Step 4: Approval of Building Plan

Once the building plan is submitted, the Bungoma County government reviews the plan to ensure compliance with the building codes and regulations. If the plan meets all the requirements, the county government approves the building plan.

Step 5: Building Permit

After the approval of the building plan, the next step is to obtain a building permit. A building permit is a legal document that allows the construction of a structure in Bungoma County. The permit is issued by the Bungoma County government and must be obtained before any construction can commence.

For commercial projects, NCA registration is required.

Step 6: Project Registration with the National Construction Authority of Kenya(NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

 Register with the NCA

Once you have obtained approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 7: Construction

Once the building permit & NCA registration is obtained, the construction process can begin. The construction process involves hiring a qualified contractor to oversee the construction process. The contractor must comply with the building codes and regulations of Bungoma County.

Step 8: Inspection

During the construction process, the Bungoma County government conducts periodic inspections to ensure that the construction complies with the building codes and regulations. The inspections ensure that the construction is safe for the occupants and the environment.

Step 8: Occupancy Permit

Once the construction is complete, the Bungoma County government issues an occupancy permit. The occupancy permit allows the building to be occupied and used for its intended purpose.

FAQS about Bungoma County Building Plan Process

What is the building plan approval process in Bungoma County?

The building plan approval process in Bungoma County involves submitting the necessary documents, such as architectural and structural drawings, land ownership documents, land rates clearance certificate, land search documents, survey map, and payment of submission fees. Once the application is successful, the applicant will receive an approval notification.

Who is responsible for building plan approval in Bungoma County?

The Bungoma County Government through the Department of Lands, Physical Planning, and Urban Development is responsible for building plan approval in the county.

What is the importance of building plan approval in Bungoma County?

Building plan approval in Bungoma County ensures that buildings are constructed in compliance with the relevant building codes and regulations. This helps to ensure the safety of the occupants and the general public, and it also helps to prevent damage to the environment.

How long does it take to get building plan approval in Bungoma County?

The length of time it takes to get building plan approval in Bungoma County can vary depending on the complexity of the building project and the workload of the approval department. However,  most approval processes in many county government offices can take between 2 -7 weeks.

What happens if my building plan application is rejected in Bungoma County?

If your building plan application is rejected in Bungoma County, you will receive a notification stating the reasons for the rejection. You will then need to make the necessary changes or amendments to the application and resubmit it for approval.

How can I contact the relevant department for building plan approval in Bungoma County?

You can contact the Department of Lands, Physical Planning, and Urban Development in Bungoma County for building plan approval by visiting their offices, calling their phone number, or sending an email. The contact information can be found on the county government’s official website.

Is it possible to expedite the building plan approval process in Bungoma County?

While it is possible to expedite the building plan approval process in Bungoma County, most applications are processed on a first-come, first-served basis. However, it is important to make follow-ups to avoid unnecessary delays.

What are the consequences of building without approval in Bungoma County?

Building without approval in Bungoma County is illegal and can lead to the demolition of the building, fines, and legal action. It is important to ensure that all necessary approvals are obtained before commencing any building project.

How can I ensure that my building project is compliant with Bungoma County building codes and regulations?

To ensure that your building project is compliant with Bungoma County building codes and regulations, it is advisable to engage the services of a registered architect or structural engineer who is familiar with the local building codes and regulations.

They will be able to guide you through the building plan approval process and ensure that your project meets all the necessary requirements.

How often do Bungoma County building codes and regulations change?

Bungoma County building codes and regulations are updated periodically to ensure that they are in line with national and international building standards. It is important to stay up-to-date with these changes to ensure that your building project is compliant with the latest regulations.

The Department of Lands, Physical Planning, and Urban Development can provide information on any recent updates to the building codes and regulations in the county.

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