Obtaining a Construction Permit in Kakamega County: A Comprehensive Guide

Understanding Kakamega County Building Plan Regulations

Kakamega County is a county in the former Western Province of Kenya and borders Vihiga County to the South, Siaya County to the West, Bungoma and Trans Nzoia counties to the North and Nandi and Uasin Gishu counties to the East. Its capital and largest town is Kakamega.

Obtaining a construction permit in Kakamega County is an essential step for anyone planning to construct a building, whether residential or commercial. The following is a comprehensive guide on the process of obtaining a construction permit in Kakamega County:

Step 1: Preliminary Survey

The first step in obtaining a construction permit is to carry out preliminary surveys to determine if the intended construction project is permissible in the chosen location.

The County government’s planning department have the zoning and land use regulations for the area and provide feedback on the feasibility of the project.

Step 2: Prepare the Required Documents

Once the preliminary checks have been conducted, the next step is to prepare the necessary documents for the construction permit application. The documents required may vary depending on the size and scope of the project. Generally, the following documents are required:

  • Certified Architectural drawings and site plans
  • Certified Structural engineering drawings
  • A detailed Bill of Quantities (BOQ) (For NCA project registration)
  • Proof of ownership of the land or a lease agreement
  • A copy of the applicant’s identification documents
  • A valid land search
  • Proof of payment of the permit application fee

Step 3: Submit the Application

After preparing the required documents, the next step is to submit the application to the Kakamega County Government’s Physical Planning Department. The application should be submitted in person or online, depending on the County’s requirements.

Once the application is received, it will be reviewed by the County’s technical team to ensure that it meets the minimum requirements for approval.

Step 4: Site Inspection

The County’s technical team will conduct a site inspection to verify the information provided in the application. The site inspection may be conducted by the County’s physical planning department, engineering department, and environmental department.

Step 5: Approval

Once the site inspection has been completed, the application will be reviewed by the County’s planning committee. The planning committee will review the technical report and either approve or reject the application.

If the application is approved, the applicant will be issued with a construction permit. The permit will specify the conditions and requirements that must be met during the construction process.

For commercial projects, NCA registration is required.

Step 6: Project Registration with the National Construction Authority of Kenya (NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

Register With The NCA

Once you have obtained an approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your Nca Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate numberserves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 7: Construction

After receiving the construction permit, the applicant may begin the construction process. During the construction process, the applicant must adhere to the conditions and requirements specified in the permit. Failure to comply with the permit’s conditions may result in the permit being revoked, and the construction project being halted.

Step 8: Inspection and Approval

Once the construction process is complete, the County’s technical team will conduct a final inspection to ensure that the construction has been carried out in accordance with the permit’s conditions and requirements.

If the construction is deemed satisfactory, the County will issue a certificate of occupancy, allowing the building to be occupied and used.

FAQS About Kakamega County

What Is The Process For Obtaining Building Plan Approval In Kakamega County?

To obtain building plan approval in Kakamega County, you must submit your building plans and other documents to the County Government’s Physical Planning Department for review.

The department will then evaluate the plans to ensure they comply with zoning regulations, building codes, and other applicable laws. Once the plans are approved, you will receive a building permit allowing you to begin construction.

How Long Does It Take To Get Building Plan Approval In Kakamega County?

The approval process can take up to 60 days, depending on the complexity of the project and the workload of the Physical Planning Department. It’s important to factor in this timeline when planning your construction project.

What Documents Are Required To Apply For Building Plan Approval In Kakamega County?

You will need to submit several documents, including architectural drawings, structural drawings, a site plan, a land survey, a copy of the title deed, and any other relevant permits or approvals.

Are There Any Fees Associated With Building Plan Approval In Kakamega County?

Yes, there are fees associated with building plan approval in Kakamega County. The fees vary depending on the size and type of project, and they can be obtained from the Physical Planning Department.

What Happens If My Building Plans Are Rejected By The Physical Planning Department?

If your building plans are rejected, you will need to make the necessary changes and resubmit them for review. The Physical Planning Department will provide feedback on why the plans were rejected and what changes need to be made.

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