A Comprehensive Guide To Obtaining A Construction Permit In Laikipia County

Understanding Laikipia County Building Plan Regulations

At Laikipia County Government, obtaining a construction permit can be a lengthy and daunting process. However, with the right guidance, it can be a smooth process. This guide will walk you through the step-by-step process of obtaining a building plan approval process in Laikipia County Government.

Step 1: Conduct a Site Survey and Drawing Preparation

The first step towards obtaining a construction permit in Laikipia County Government is conducting a site survey and drawing preparation.  This can be done by the architect/drafter.

A site survey involves getting the actual plot measurements, assessing the topography of the land, drainage, and availability of services such as water, electricity, and sewerage.

Once the site survey is complete, you need to prepare the building plans. The building plans must comply with the building code regulations and other requirements set by the Laikipia County Government. This is to ensure the safety and integrity of the building.

Step 2: Submission of Building Plan Application

After the site survey and drawing preparation, the next step is to submit the building plan application. The application must be submitted to the Laikipia County Government’s Planning Department. The application should include the following documents:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

You must pay the application fee as stipulated by the Laikipia County Government. The fee varies depending on the size and nature of the building.

The fees for building plan approval in Laikipia County are calculated based on the size and type of the proposed building. The fees are usually calculated using the square footage of the project or per square meter of the proposed building.

The type of property is also taken into consideration when calculating the fees. Generally, the fee is about 1% of the estimated cost of construction.

Step 3: Building Plan Review and Assessment

Once the application is submitted, the Laikipia County Government’s Planning Department will review and assess the building plan. The review process ensures that the building plan complies with the building code regulations and other requirements set by the government.

If there are any issues with the building plan, the Planning Department will provide feedback on the required changes. The applicant will then have to make the necessary adjustments and resubmit the application.

After the building plan review and assessment, a site inspection is conducted to ensure that the construction site is suitable for the proposed building. The inspection checks whether the building will be safe and will not affect the environment negatively.

Step 4: Approval

After the site inspection, the Planning Department will make a decision on whether to approve or reject the building plan. If approved, the applicant will be issued with a construction permit.

For commercial projects, NCA registration is required.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

Register With The NCA

Once you have obtained approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2).
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  • Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  • Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  • Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  • Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  • Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 6: NEMA Approval

NEMA stands for National Environment Management Authority. It is a government body responsible for ensuring that all construction projects are environmentally friendly and sustainable. To obtain NEMA approval, you must submit an environmental impact assessment report (EIA) for your construction project.

The EIA report should detail the potential environmental impacts of the construction project and suggest mitigation measures to reduce the adverse effects. Once the report is submitted, NEMA will review it and provide approval if it meets their environmental standards.

Step 7: Building the Construction

Once you have obtained your building plan approval and necessary permits, you can proceed with construction. It is important to follow the approved plan and ensure that the construction work is done according to the specifications mentioned in the plan.

During the construction process, you must adhere to all safety guidelines and regulations. It is essential to have a site supervisor who can oversee the construction work and ensure that it is being done properly.

The building inspector will conduct inspections at various stages of construction to ensure that the work is being done according to the approved plan and meets the safety requirements.

Step 8: Issuance of Completion and Occupancy Certificate

Once the construction is complete, the building inspector will conduct a final inspection to ensure that the work has been done according to the approved plan and meets the safety requirements. If everything is in order, the building inspector will issue a completion certificate, which indicates that the construction is complete and meets the necessary standards.

An occupancy certificate will be issued once the completion certificate is obtained. This certificate allows the owner to occupy the building and use it for the intended purpose.


What Is Building Plan Approval?

Building plan approval is a legal process that involves obtaining a permit from the relevant authorities before commencing any construction project.

Why Is Building Plan Approval Necessary?

Building plan approval ensures that the construction project adheres to the set regulations and standards. This helps to avoid accidents, ensure the safety of the occupants, and protect the environment.

Who Is Responsible For Issuing Building Plan Approval In Laikipia County?

The Laikipia County Government through its department of Lands, Housing, Physical Planning and Urban Development is responsible for issuing building plan approvals in Laikipia County.

What Documents Are Required When Applying For Building Plan Approval?

The following documents are required when applying for building plan approval in Laikipia County:

  • A completed application form
  • A copy of the applicant’s ID or passport
  • Survey map showing the location and size of the plot
  • Architectural drawings
  • Structural drawings
  • Proof of approval fee payment
  • A copy of the title deed
  • A copy of the rates clearance certificate

How Long Does It Take To Obtain Building Plan Approval?

The time taken to obtain building plan approval in Laikipia County depends on the complexity of the project and the completeness of the submitted documents. However, the process usually takes between 14 to 28 days.

What Is The Cost Of Obtaining Building Plan Approval In Laikipia County?

The cost of obtaining building plan approval in Laikipia County varies depending on the size and nature of the project. The fee structure is available on the county government website.

What Happens After The Application Is Approved?

After the application is approved, the applicant will be issued a building permit. The permit will specify the scope of work, the duration of the project, and any other conditions that must be met.

Can One Make Changes To The Approved Building Plan?

No, one cannot make changes to the approved building plan without seeking approval from the relevant authorities.

What Happens If One Constructs A Building Without Obtaining Building Plan Approval?

Constructing a building without obtaining building plan approval is illegal and punishable by law. The authorities may order the demolition of the building or impose a fine.

Can One Apply For Building Plan Approval Online?

Yes, one can apply for building plan approval online through the Laikipia County Government’s e-planning portal.

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