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A Comprehensive Guide to Obtaining a Construction Permit in Siaya County

Understanding Siaya County Building Plan Regulations

Siaya County is one of the counties in the former Nyanza Province in the Western part of Kenya. It is bordered by Busia County to the north, Kakamega County and Vihiga County to the northeast, and Kisumu County to the southeast. It shares a water border with Homa Bay County which is located south of Siaya County.

Siaya County has regulations in place to ensure that buildings are designed and constructed safely and in compliance with all relevant laws and regulations.

In this article, we will provide an overview of Siaya County building plan regulations, as well as the process for obtaining building plan approvals, the associated fees, and common mistakes to avoid.

Overview of Siaya County Building Plan Regulations

The Siaya County government has established building plan regulations that govern the construction and design of buildings within the county. These regulations cover issues such as building standards, construction materials, and environmental impact.

The purpose of these regulations is to ensure that all buildings within the county are safe, structurally sound, and comply with relevant laws and regulations.

Compliance with these regulations is required in order to obtain building plan approvals, which are necessary before any construction work can begin.

Building Plan Approval Process Overview

The building plan approval process in Siaya County involves several steps, including site analysis and surveying, designing the building plan, submitting the application, plan review and approval, inspections, and the issuance of permits.

Types of Building Plan Approvals

There are several types of building plan approvals available in Siaya County, including residential, commercial, and industrial building plan approvals.

Requirements for Building Plan Approvals

To obtain building plan approvals in Siaya County, the applicant must provide detailed information about the proposed building, including survey maps, architectural and structural drawings, land rates clearance, and other relevant details.

How to Submit a Building Plan Application?

To submit a building plan application in Siaya County, applicants must complete and submit the necessary forms, along with all required documentation and fees, to the relevant county department.

Steps In Building Plan Approvals in Siaya County

The following are the steps to follow when applying for building plan approvals in Siaya County:

Step 1: Site Analysis and Surveying

The first step before seeking a building plan approval in Siaya County is to conduct a site feasibility study and surveying. This involves evaluating the suitability of the site for construction, determining the size and shape of the site, and identifying any potential obstacles or challenges that may need to be addressed.

This can be done by the developer together with the architect.

Step 2: Designing the Building Plan

Once the site surveying is complete, the next step is to design the building plan. This involves creating architectural and structural drawings, as well as specifying the types of materials and construction methods that will be used.

Step 3: Submitting the Building Plan Application

Once the building plans have been developed, the next step is to submit the building plan application to the County Department of Lands, Physical Planning, and Urban Development.

The application must be accompanied by all required documentation, including detailed building plans, payment of applicable fees, and any other required documentation.

Some of the required documents include:

  • A completed building permit application form
  • Survey map that shows the location and size of the building
  • Certified Architectural drawings that include detailed plans, elevations, and sections of the building
  • Certified Structural drawings & calculations for the building
  • Proof of ownership or lease of the land on which the building will be constructed
  • Evidence of payment of relevant fees
  • Land rates clearance

Step 4: Plan Review and Approval

Once the building plan application has been submitted, the county will review the application and either approve or reject it. This process can take several weeks or months, depending on the complexity of the project and the workload of the county department.

For commercial projects, NCA registration is required.

Step 5: Project Registration with the National Construction Authority of Kenya(NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves a few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

 Register with the NCA

Once you have obtained an approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA, and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by the developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contracts by developers with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with an NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 6: Construction and Completion

The final step in the building plan approval process is the construction and completion of the building. This involves following the approved plans and completing the construction work to the satisfaction of the county department.

Most often, relevant county departments do conduct routine inspections to ensure that that the construction work is being carried out in compliance with the approved plans, and issuing permits that allow the construction work to proceed.

If the building passes the final inspection, the applicant will be issued with a certificate of occupancy, allowing them to occupy the building.

Siaya County Building Plan Approval Rates and Fees

Siaya County charges building plan approval fees based on the size and complexity of the project. Applicants can get building plan approval fee estimates from the county offices.

How much is the approval fees: The rates for building plan approval in Siaya County vary depending on the estimated cost of construction. Generally, the fee is 1% of the estimated cost of construction.

FAQs about Siaya County Building Plan Approval Process.

What is the Siaya County building plan approval process?

The Siaya County building plan approval process involves several steps. These include site analysis and surveying, designing the building plan, submitting the building plan application, plan review and approval, inspections and issuance of permits, and construction and completion.

What types of building plan approvals are there in Siaya County?

Siaya County offers different types of building plan approvals, depending on the size, type, and complexity of the building. These include minor developments, major developments, and specialized developments.

What are the requirements for building plan approvals in Siaya County?

To obtain building plan approvals in Saiya County, you must meet several requirements. These include submitting a site analysis and survey report, architectural and structural drawings, soil investigation report, and proof of ownership or leasehold of the land.

How do I submit a building plan application in Siaya County?

To submit a building plan application in Siaya County, you need to prepare and submit the required documents to the Siaya County Department of Physical Planning and Urban Development.

How are building plan approval rates calculated in Siaya County?

Building plan approval rates in Siaya County are calculated based on the type and size of the building, as well as the complexity of the development. The rates are also influenced by the cost of building materials and labor at the time of construction.

How do I pay for building plan approval fees in Siaya County?

To pay for building plan approval fees in Siaya County, you can use several payment methods, such as bank transfers, mobile money, or direct cash payments to the Siaya County Department of Physical Planning and Urban Development.

What are the penalty fees for late payment of building plan approval fees in Siaya County?

Siaya County charges penalty fees for late payment of building plan approval fees. The penalty fees are calculated based on a percentage of the outstanding fees, and they accrue daily until the fees are paid in full.

What are some common mistakes to avoid when applying for building plan approvals in Siaya County?

Some common mistakes to avoid when applying for building plan approvals in Siaya County include failing to obtain the necessary approvals and permits, not following the approved building plan, and not hiring qualified professionals to oversee the construction process.

By familiarizing yourself with the Siaya County building plan approval process and rates, you can better prepare for the construction of your building and ensure a smooth and successful project.

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