Tana River County Building Plan Approval Process and Rates.

A  Step-By-Step Guide on Obtaining a Construction Permit In Tana River County

We understand that obtaining a construction permit in Tana River County can be a complicated process, and we are here to guide you through it step-by-step.

In this comprehensive guide, we will cover the building plan approval process and rates in Tana River County and provide you with all the information you need to successfully obtain a construction permit.

Step 1: Preparation of Drawings

The first step in the building plan approval process involves preparing detailed plans and specifications of the proposed construction, as well as a site plan showing the proposed location of the construction.

Here are the documents that are typically required before the application phase of the Tana River County building plan approval process:

The application should include the following documents:

  • Certified Architectural Drawings (at least 5 copies) – prepared by an architect or a firm registered with the Board of Registration of Architects and Quantity Surveyors.
  • Certified Structural Drawings (at least 5 copies) – prepared by a structural engineer or a firm registered with the Engineers Board of Kenya.
  • Indemnity Form (signed by architect and/or structural engineer
  • Copy of Land Ownership Documents
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months
  • Survey Map – from Survey of Kenya
  • Approval Fee Payment – the amount is based on the design and is payable during submission.

The government may require a fee for the application process, which can be paid online or through designated payment centers.

Any other relevant documents as may be required by the Department of Lands, Physical Planning, and Housing.

Step 2. Building Plan Submission:

This is a standard application for a construction permit. It includes providing documents and information about the proposed construction. As mention above you will need;

 Survey Map

This is a detailed plan showing the proposed location of the construction. The survey map should include details such as the size and shape of the lot, the location of existing structures on the site, and the location of any utilities or other infrastructure.

Architectural Drawings

These are detailed drawings showing the proposed construction, including floor plans, elevations, and sections. The drawings should include details such as the size and location of doors and windows, the location of structural elements, and the materials to be used in construction.

Structural Drawings

These are detailed drawings showing the structural elements of the proposed construction, including the foundation, columns, beams, and roof framing. The drawings should include details such as the size and location of each element, the materials to be used, and any connections between elements.

Copy of Title Deed:

A copy of the title deed for the property is required to verify that the applicant has the legal right to build on the property.

Payment of Fees:

The applicant is required to pay the appropriate fees at the time of application. These fees may include application fees, inspection fees, and permit fees.

Other documents are;

  • Indemnity Form (signed by architect and/or structural engineer
  • Land Rates Clearance Certificate
  • Land Search Document – not older than three months

Step 3: Site Inspection

After the initial application is submitted, the County Government will conduct a site inspection to verify that the proposed construction complies with local regulations and building codes. The inspector will also verify that the proposed location is suitable for the intended use.

This step helps to ensure that the construction is safe for both the occupants and the community at large.

Step 4: Review and Approval

Once the site inspection is complete, the County Government will review the application and plans.

If the plans comply with local regulations and building codes, the construction will be approved, and a construction permit will be issued. If the plans do not comply, the applicant will be required to make changes and resubmit the plans for further review.

It is important to pay attention to the feedback provided by the County Government during this step to ensure that any necessary changes are made and the plans are approved as quickly as possible.

For commercial projects, NCA project registration is required.

Step 5: Project Registration with the National Construction Authority of Kenya (NCA)

Project registration with the National Construction Authority (NCA) is a requirement for all contractors undertaking construction projects in Kenya.

The process of registering a project with the NCA is relatively straightforward and involves few steps.

Here is a step-by-step guide on how to register a project with the NCA in Kenya:

Register With The NCA

Once you have obtained approved drawing from the county, you can proceed to register your project with the NCA.

To do this, you will need to submit an application form online and provide relevant documents, such as the project drawings, bill of quantities, and a site plan.

Local developers/owners registering a project must ensure that their contractors and sub-contractors are registered by NCA and have a valid practicing license for the current financial year.

The contractor classification/grades set by NCA regulations allow contractors to register in one or more categories according to their experience and qualifications. Once all requirements are met, a Certificate of Registration is issued on registration as a contractor in Kenya.

Developers can register their projects through the NCA project registration portal or visit the nearest NCA regional or liaison office for assistance.

It should also be noted that project registration is currently free of charge.

NCA Project Registration Requirements

The following are the requirements:

  • The contractor and sub-contractor must be registered by NCA and must have a valid practicing license for the current financial year.
  • The project consultants (for example the engineer (s), architect, and quantity surveyor) must be duly registered with their respective professional regulatory bodies, such as the Engineers Board of Kenya (EBK) and the Board of Registration of Architects and Quantity Surveyors (BORAQS). They must have valid practicing licenses
  • Approved architectural and structural drawings.
  • Physical planning forms (county approval permits/ letters/PPA2)
  • Other statutory and regulatory approvals such as NEMA, EPRA, WRA and KCAA licenses where applicable.
  • Bill of quantities summary page duly signed and stamped by the quantity surveyor.
  • Copy of developer’s Kenya Revenue Authority (KRA) PIN.
  • Signed contract/tender form or signed agreement by developer with the contractor.
  • Supervision Commitment Letters by consultants and/or agreements/contract by developer with consultants.

How National Construction Authority (NCA) Project Registration Is Done Online Portal

To register a project with the National Construction Authority (NCA) in Kenya, developer can follow these steps:

  1. Visit the NCA website at https://nca.go.ke/ and download the Project Registration Form.
  2. Fill out the form with the relevant information about your project, including the type of project, location, estimated cost, and project duration.
  3. Attach the necessary documents, including architectural and engineering drawings, environmental impact assessment reports, and other relevant certificates and approvals.
  4. Pay the prescribed fees (if any) for project registration through the provided payment channels, such as M-PESA, bank deposits, or online payment systems. Note that project registration is currently (2023) free of charge.
  5. Submit the completed registration form and supporting documents online or to the nearest NCA regional office.

After submitting your application, NCA officials will review your project and either approve or reject it based on their evaluation of its compliance with relevant laws and regulations.

If your project is approved, you will be issued with a NCA registration certificate, which you will need to present to other relevant authorities to obtain necessary permits and approvals for construction.

In short, after submitting your application, the NCA will review your documents and conduct an inspection of the project site.

If your application is approved, you will receive a letter of approval, which will allow you to proceed with the construction project.

Display Your NCA Project Registration Number

Once your project is registered with the NCA, you will need to display your project registration number at the project site.

This certificate number serves as proof that the project is registered with the NCA and that the contractor is authorized to undertake the construction work.

It is important to ensure that your project is registered with the NCA before starting construction work, as failure to do so can result in fines and other legal consequences.

Step 6: Construction

After the construction permit is issued, construction can begin. The County Government will conduct regular inspections to ensure that the construction is proceeding according to the approved plans.

It is important to ensure that the construction is being carried out safely and in compliance with local regulations and building codes.

Step 7: Final Inspection and Occupancy 

Once construction is complete, the County Government will conduct a final inspection to ensure that the construction complies with local regulations, building codes, and safety standards.

If the construction passes the final inspection, the building will be issued a certificate of occupancy, and it can be occupied. It is important to ensure that all necessary inspections have been carried out before occupying the building to avoid any potential safety or legal issues.

In summary, the Tana River County building plan approval process involves several steps that must be followed to obtain a construction permit and ensure that the proposed construction complies with local regulations, building codes, and safety standards.

It is important to ensure that the plans and specifications comply with local regulations and building codes, pay attention to the feedback provided by the County Government during the review process.

Eensure that the construction is being carried out safely and in compliance with local regulations and building codes, and ensure that all necessary inspections have been carried out before occupying the building.

FAQs

Frequently Asked Questions (FAQs) About Building Plan Approval Process in Tana River County;

What Is The Building Plan Approval Process In Tana River County?

The building plan approval process in Tana River County involves submitting an application for construction permit to the County Government. The application is then reviewed by relevant departments and agencies, and if approved, a construction permit is issued.

What Are The Steps Involved In The Building Plan Approval Process?

The steps involved in the building plan approval process in Tana River County include site inspection, submission of application and documents, plan review, approval, and issuance of the construction permit.

What Are The Common Reasons For the Rejection Of Building Plan Applications?

Some common reasons for the rejection of building plan applications include non-compliance with zoning regulations, non-compliance with building codes and standards, incomplete or inaccurate application and documents, and failure to pay the required fees.

How Long Does It Take To Get A Construction Permit In Tana River County?

The time it takes to get a construction permit in Tana River County can vary depending on the complexity of the project and the workload of the relevant departments and agencies. However, it typically takes 30-60 days for the approval process to be completed.

What Are The Possible Mitigate Factors To Help Navigate The Building Plan Approval Process With Ease?

Some possible mitigate factors to help navigate the building plan approval process with ease include engaging a qualified architect and engineer to prepare the application and documents, and ensuring compliance with zoning regulations and building codes and standards.

Also timely payment of required fees, and maintaining clear communication with relevant departments and agencies throughout the approval process.

Is It Necessary To Engage A Qualified Architect Or Engineer For The Building Plan Approval Process?

Yes, it is necessary to engage a qualified architect and engineer to prepare the application and documents for the building plan approval process in Tana River County.

They are responsible for ensuring compliance with zoning regulations and building codes and standards, and can provide valuable guidance throughout the approval process.

How Can I Track The Progress Of My Building Plan Application?

You can track the progress of your building plan application by contacting the relevant departments and agencies responsible for the approval process.

They can provide updates on the status of your application and any required actions to move the approval process forward.

Navigating the building plan approval process in Tana River County can be complex, but with the right guidance and approach, it is possible to navigate the process with ease.

Engaging qualified professionals, ensuring compliance with regulations and standards, timely payment of fees, and maintaining clear communication can all contribute to a successful outcome.

Similar Posts